How to Merge Cells in Google Sheets: A Step-by-Step Guide

Merging cells in Google Sheets is a simple yet powerful way to organize and present your data. In just a few clicks, you can combine multiple cells into one, allowing for a cleaner look and more efficient use of space. This quick overview will give you the basics, but keep reading for a step-by-step guide and some helpful tips.

Step by Step Tutorial on How to Merge Cells in Google Sheets

Before diving into the steps, it’s important to understand that merging cells in Google Sheets can help you create titles, headers, or organize information in a more visually appealing way. Let’s get started.

Step 1: Select the Cells You Want to Merge

Click and drag your mouse across the cells you wish to merge.

Selecting the right cells is crucial. Make sure you’ve chosen exactly what you want to merge, as once cells are merged, all data except for the top-left cell’s content will be deleted.

Step 2: Right-Click and Choose “Merge Cells”

After selecting, right-click and find the “Merge cells” option in the dropdown menu.

If you’re using a Mac, you might need to use two fingers to click or use the control-click shortcut.

Step 3: Select Your Merge Option

You’ll be given options to merge all cells, merge them horizontally, or merge them vertically.

Choose the merge option that best fits your needs. If you’re creating a title, for example, you might want to merge all selected cells.

After completing these steps, the cells will be merged into one larger cell. This can help with the organization of your data or make for more impactful titles and headers.

Tips for Merging Cells in Google Sheets

  • Only the data in the top-left cell will remain after merging; all other data will be deleted.
  • Merged cells can be unmerged using the same menu by right-clicking and selecting “Unmerge.”
  • Consider using “Merge horizontally” or “Merge vertically” for more control over the merge.
  • Shortcut lovers can use Alt + O, M, and then the corresponding number (1 for merge all, 2 for horizontally, and 3 for vertically).
  • If you’re unsure about merging, copy the data to another sheet as a backup before proceeding.

Frequently Asked Questions

What happens to the data in the other cells when I merge them?

The data in all cells except for the top-left one will be deleted upon merging.

Can I merge cells diagonally?

No, Google Sheets currently does not support diagonal merging. You can only merge cells horizontally, vertically, or all together.

Can I still sort cells after merging them?

Sorting can become more complicated with merged cells, as Google Sheets will treat the merged cells as one unit.

How do I unmerge cells in Google Sheets?

Right-click on the merged cell and select “Unmerge cells” from the dropdown menu.

Can I merge cells across different sheets?

No, you can only merge cells within the same sheet.


  1. Select the cells you want to merge.
  2. Right-click and choose “Merge cells” from the dropdown menu.
  3. Select your merge option (all, horizontally, or vertically).


And there you have it, the ins and outs of merging cells in Google Sheets. Whether you’re a seasoned pro or a complete newbie, these tips and steps should have you merging like a champ in no time. Remember to always double-check which cells you’re merging to avoid losing important data, and don’t be afraid to experiment with different merge options to find what works best for your specific needs.

As you become more comfortable with merging cells, you’ll start to see how it can really clean up your data and make it more presentable. Plus, it’s a handy skill that can transfer over to other spreadsheet applications, like Microsoft Excel. So go ahead, give it a try on your next project or report. Who knew something as simple as merging cells could make such a big difference?

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