Merge Cells in Excel: A Step-by-Step Guide to Combining Data

Merging cells in Excel is like turning multiple lanes of traffic into one super lane. It’s a handy trick when you want to create a header or label that spans across several columns or rows. But before you start, remember that merging cells will keep the content from the upper-left cell and ditch the rest. So, let’s get merging!

Step by Step Tutorial: Merge Cells in Excel

First things first, merging cells is all about combining two or more cells to create a single, larger cell. This is useful for headings or organizing your data in a way that’s easy on the eyes.

Step 1: Select the cells you want to merge

Click and drag to highlight the cells you want to merge.

Selecting the cells is the starting point. Make sure you’ve got all the cells you want to merge highlighted. If you make a mistake, no worries—just click away and try again.

Step 2: Right-click and choose ‘Merge Cells’

Right-click on the highlighted cells and select ‘Merge Cells’ from the dropdown menu.

When you right-click, a menu pops up like magic. Find ‘Merge Cells’ and give it a click. If you’re more of a keyboard shortcut fan, you can also use “Alt” + “H” + “M” + “C”.

Step 3: Adjust the alignment if necessary

Once merged, adjust the alignment of the content as needed.

Merged cells can look wonky if the content isn’t aligned well. You might need to center it or adjust it to look just right. Play around with the alignment options until it looks perfecto!

After you complete the action, you’ll end up with one big cell where there used to be several small ones. It’s like magic—without the wand. The content from the upper-left cell will be the star of the show, and the other cell’s content will vanish. But don’t worry, you can always undo if you change your mind.

Tips: Merge Cells in Excel

  • Before merging, think about the content you might be losing. Only the content from the top-left cell will stay.
  • Use merged cells for headers or labels that span across multiple columns or rows.
  • If you need to unmerge cells later, just right-click and choose ‘Unmerge Cells.’
  • Keyboard shortcuts are your friends. “Alt” + “H” + “M” + “C” will get you merging in no time.
  • Merged cells can affect how your data sorts and filters. Keep this in mind if you plan to use those features.

Frequently Asked Questions

What happens to the data in the cells that are merged?

The data in all the cells except for the upper-left cell will be deleted.

When you merge cells, Excel keeps the content from the upper-left cell and gets rid of the rest. It’s a one-cell show, so make sure the content you want to keep is in that top-left position before merging.

Can I unmerge cells after I’ve merged them?

Yes, you can unmerge cells by right-clicking and selecting ‘Unmerge Cells.’

Made a mistake? No problem. Just unmerge the cells and everything goes back to the way it was, with each piece of data snug in its own cell.

How do I merge cells using keyboard shortcuts?

Use “Alt” + “H” + “M” + “C” to merge cells quickly.

Keyboard shortcuts are like little efficiency ninjas helping you get the job done faster. For merging cells, this combo is your go-to.

Can I merge cells across rows and columns at the same time?

Yes, you can merge cells both vertically and horizontally as needed.

Whether it’s across the horizon of your spreadsheet or down the column like a waterfall, merging works in both directions.

Will merging cells affect how my data sorts and filters?

Merging cells can affect sorting and filtering, so be cautious when using these features.

Because merged cells are seen as one giant cell, it can throw a wrench in your sorting and filtering plans. It’s like trying to organize a group when one person takes up the space of five.


  1. Select the cells you want to merge.
  2. Right-click and choose ‘Merge Cells.’
  3. Adjust the alignment if necessary.


Merge cells in Excel is a powerful feature that can make your spreadsheets look clean and organized. It’s perfect for when you need a big, bold header or want to group certain bits of information together. Just remember to keep an eye on which data you’re keeping and which you’re letting go. Like a game of keep or toss, only the content from the upper-left cell gets to stay. Once you’ve got your cells merged and looking sharp, you can adjust the alignment to make sure everything’s just right.

Now you’re a merging pro, ready to tackle those spreadsheets with confidence. So go ahead, give it a try, and watch your data transform from a cluttered mess to an organized success. And if you ever get stuck, remember that the trusty ‘Undo’ button is just a click away. Happy merging!

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