How to Merge Cells in Word 2019: A Step-by-Step Guide

Merging cells in Word 2019 is a simple task that can make your documents look more organized and professional. By combining two or more cells, you can create a single larger cell that can be used for headings, labels, or to highlight important information. In just a few clicks, you can easily merge cells in Word 2019.

Step by Step Tutorial: How to Merge Cells in Word 2019

Before we dive into the steps, let’s talk about what merging cells actually does. When you merge cells, you’re essentially telling Word to treat multiple cells as one. This is particularly useful when you want to create a title that spans across several columns or rows in a table.

Step 1: Select the Cells You Want to Merge

Click and drag your cursor over the cells you want to merge.

Selecting the cells is the first step in merging them. Make sure you only select the cells that you want to combine. If you accidentally include an extra cell, don’t worry – you can always click outside the table to deselect and start over.

Step 2: Right-Click on the Selected Cells

After selecting the cells, right-click on any of the highlighted cells.

Right-clicking will bring up a context menu with various options. Look for the option to merge cells. If you’re using a touchpad or don’t have access to a right-click button, you can also access this option from the Table Tools Layout tab in the ribbon at the top of the screen.

Step 3: Click on “Merge Cells”

In the context menu, click on “Merge Cells.”

Once you click “Merge Cells,” Word will instantly combine the selected cells into one. The text that was in the individual cells will now be combined into the merged cell. If there was text in more than one of the cells, it will be separated by a space.

After completing these steps, you’ll have successfully merged cells in Word 2019. It’s a straightforward process that can make a big difference in the presentation of your table data.

Tips for Merging Cells in Word 2019

  • If you change your mind and want to unmerge cells, simply select the merged cell, right-click, and choose “Split Cells.”
  • Merging cells is different from combining the text inside the cells. Make sure you actually want to create one big cell before merging.
  • When you merge cells, the formatting of the first cell will be applied to the merged cell. Keep this in mind when deciding which cells to merge.
  • You can also use the ribbon at the top of the screen to merge cells. Go to the Table Tools Layout tab and click “Merge Cells.”
  • If your table has borders, merging cells might affect how the borders look. Adjust the borders as needed after merging.

Frequently Asked Questions

Can I merge cells both vertically and horizontally?

Yes, you can merge cells in any direction, whether it’s across rows or down columns.

Will merging cells affect the content inside them?

The content inside the selected cells will be combined into the merged cell, separated by a space if necessary.

Can I merge cells in a table that has a different number of rows and columns?

As long as the cells are adjacent, you can merge them regardless of the table’s structure.

What if I need to add more cells to a merged cell later on?

You can always split the merged cell back into individual cells and then re-merge them with additional cells.

Is it possible to merge an entire row or column?

Absolutely! If you want to merge all the cells in a row or column, simply select them all and follow the same steps.


  1. Select the cells you want to merge.
  2. Right-click on the selected cells.
  3. Click on “Merge Cells.”


Merging cells in Word 2019 might seem like a small detail, but it’s these little things that can make your documents stand out. Whether you’re creating a report, a schedule, or any other type of document with a table, knowing how to merge cells effectively can help you present your information more clearly. Remember, while it’s easy to merge cells, it’s equally simple to unmerge them if you need to make adjustments later on. Now that you know how to merge cells in Word 2019, you’re equipped to tackle tables like a pro. Go ahead, give it a try on your next document!

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