How to Insert Multiple Rows in Excel: A Step-by-Step Guide

Inserting multiple rows in Excel is a fundamental skill that can save you a ton of time. Instead of inserting rows one by one, you can add several rows at once. How do you do it? It’s simple. Highlight the number of rows you want to add, right-click, and select “Insert.” Voila! You’ve added multiple rows to your spreadsheet.

Step by Step Tutorial on How to Insert Multiple Rows in Excel

Before we dive into the nitty-gritty, let’s understand what we’re trying to achieve here. We want to insert more than one row into our Excel spreadsheet quickly and efficiently. Follow these steps, and you’ll be adding rows like a pro in no time.

Step 1: Select the Rows

Click on the row number where you want to insert new rows.

When you select a row in Excel, the entire row is highlighted. If you need to insert multiple rows, you must select the same number of existing rows as the new ones you want to add. For example, to insert three new rows, you need to select three existing rows.

Step 2: Right-Click to Open the Context Menu

Right-click on the selected rows to open the context menu.

After selecting the rows, right-click on them. A context menu will appear with several options. Look for the “Insert” option. If you’re using a trackpad or a laptop without a right-click button, you can use the keyboard shortcut Ctrl+Shift+= (plus sign).

Step 3: Choose ‘Insert’

Select “Insert” from the context menu.

By clicking “Insert,” Excel understands that you want to add new rows above the selected rows. If you’ve selected more than one row, Excel will insert the same number of new rows. So, if you selected two rows, two new rows will be added.

Step 4: Marvel at Your Newly Inserted Rows

Admire the new rows you’ve just inserted into your spreadsheet.

Once you’ve clicked “Insert,” the new rows will appear instantly. The existing data will shift down, making room for the new rows. Everything else in your spreadsheet will remain intact, and you can start filling in the new rows with data right away.

After completing these steps, you’ll have successfully added multiple new rows to your Excel spreadsheet. You can now input new data into these rows or use them to reorganize your existing data.

Tips for Inserting Multiple Rows in Excel

  • To insert rows at the very top of your spreadsheet, select the first row and then follow the same steps.
  • If you need to insert a large number of rows, typing the number of rows into the “Insert” dialog box can be quicker than selecting them manually.
  • Keyboard shortcuts can speed up the process. Use the shortcut Ctrl+Shift+= (plus sign) to open the insert dialog without right-clicking.
  • Ensure that you have enough space in your spreadsheet for the new rows. If necessary, delete unused rows at the bottom to make room.
  • Excel allows you to undo your last action. If you insert rows by mistake, you can press Ctrl+Z to undo it.

Frequently Asked Questions

Can I insert rows in between cells that are not adjacent?

Yes, you just need to select the non-adjacent cells where you want to insert the rows, right-click, and select “Insert.”

What if I want to insert rows at the bottom of the spreadsheet?

Scroll down to the bottom of your spreadsheet, select the number of rows you want to add, right-click, and choose “Insert.”

Can I use a shortcut to insert multiple rows?

Absolutely! The shortcut is Ctrl+Shift+= (plus sign). Just remember to select the rows first.

Will inserting multiple rows mess up my formulas?

No, as long as your formulas are referencing cell ranges and not specific cell addresses, your formulas will adjust automatically.

What if I change my mind after inserting rows?

No worries! Hit Ctrl+Z to undo the action, and it will be like it never happened.


  1. Select the rows where you want to insert new rows.
  2. Right-click to open the context menu.
  3. Choose ‘Insert’ from the options.
  4. Admire your newly inserted rows.


Inserting multiple rows in Excel is a piece of cake once you get the hang of it. It’s all about selecting the right number of rows and using the context menu or handy keyboard shortcuts to add new rows in a flash. Remember to plan where you want your new rows to go and keep an eye on your formulas to ensure they still work correctly after the change. With a bit of practice, you’ll be manipulating your spreadsheets like a true Excel wizard. So go ahead, give it a try and watch your productivity soar!

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