Making a copy of a Word 2019 document is a simple task that can be accomplished in a few clicks. Whether you need an extra copy for backup purposes or to make edits without altering the original, duplicating a Word document is a handy skill to have. After reading this quick overview, you should be able to make a copy of your Word 2019 document with ease.
Step by Step Tutorial on How to Make a Copy of a Word 2019 Document
Before we dive into the steps, it’s important to understand that making a copy of a Word document creates an exact replica of your original file. You can then edit and save this copy independently of the original document.
Step 1: Open the Original Document
Open the Word 2019 document that you want to copy.
When you open your document, make sure it’s the correct version you want to duplicate. It’s always good to double-check to avoid copying the wrong file.
Step 2: Click on ‘File’
Click on ‘File’ located in the top left corner of your Word window.
The ‘File’ menu is where most of the magic happens. From saving to printing, this is your go-to spot for document management.
Step 3: Select ‘Save As’
In the ‘File’ menu, select ‘Save As’.
‘Save As’ is the option that allows you to save a new copy of the document with a different name, location, or format.
Step 4: Choose a Save Location
Choose where you want to save the new copy of your document.
You can save to your computer, a flash drive, or even cloud storage like OneDrive.
Step 5: Rename the Document
In the ‘File Name’ field, type a new name for your document copy.
Renaming the document helps differentiate it from the original and keeps your files organized.
Step 6: Click ‘Save’
After renaming your document, click ‘Save’.
Congratulations! You now have a new copy of your Word 2019 document. You can begin editing this version without worrying about altering your original file.
After completing these steps, you will have a new Word document that is an exact replica of the original. You can now edit, share, or store this copy without affecting the original document.
Tips for Making a Copy of a Word 2019 Document
- Always make sure you’re working with the latest version of your document before making a copy.
- Consider adding a date or version number to the file name for better organization.
- If you’re making a copy for collaborative purposes, utilize the ‘Track Changes’ feature in Word.
- Use cloud storage like OneDrive or Google Drive for easy access and sharing capabilities.
- Remember that once you save a copy, any changes made in the original document won’t reflect in the duplicate unless you manually update it.
Frequently Asked Questions
Will the formatting in the copied document be the same as the original?
Yes, the formatting will be exactly the same in the copied document as it was in the original.
Can I make multiple copies of a Word document?
Absolutely! You can make as many copies as you need by repeating the steps outlined above.
If I delete the original document, will the copy still exist?
Yes, the copy will still exist as it is an entirely separate file from the original.
Can I save the copy to a different file format?
Yes, when you use ‘Save As,’ you can choose from different formats like .docx, .pdf, .rtf, and others.
Is it possible to automate the copy process?
While you can’t automate it within Word, you could use scripts or batch files if you’re familiar with programming.
Summary
- Open the original Word 2019 document.
- Click on ‘File.’
- Select ‘Save As.’
- Choose a save location.
- Rename the document.
- Click ‘Save.’
Conclusion
Making a copy of a Word 2019 document is a breeze once you know the steps. It’s a skill that comes in handy for a variety of scenarios, whether you’re keeping backups of important files or creating multiple versions for different purposes. Remember to be organized with your file naming to avoid confusion down the line. As technology continues to evolve, there may be even more seamless ways to handle document management. But for now, these steps remain a solid foundation for anyone looking to duplicate a Word document. So next time you find yourself needing a copy of a Word 2019 document, just follow the simple steps and tips outlined here, and you’ll be all set!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.