Microsoft Word – How to Insert Footnote: Your 2024 Guide

Inserting a footnote in Microsoft Word is a breeze. All it takes is a few clicks and you’re done. Click on the ‘References’ tab, find the ‘Footnote’ section, and click on ‘Insert Footnote.’ Voila! A number will appear in your document where you can start typing your footnote text.

Step by Step Tutorial: Microsoft Word How to Insert Footnote

Before we dive into the steps, let’s understand what we are aiming for. Adding footnotes in your document provides additional information or citations without cluttering the main text. They appear at the bottom of the page and are great for academic papers or detailed reports.

Step 1: Place your cursor

Position your cursor where you want the footnote number to appear in the text.

It’s important to place the cursor precisely where you want the footnote number to show up, usually at the end of a sentence or a phrase. Make sure you’re in the correct spot before moving to the next step.

Step 2: Click on ‘References’

Once you’re ready, go to the ‘References’ tab on the Word Ribbon.

The ‘References’ tab is where you’ll find all the tools you need to manage citations, bibliographies, and, of course, footnotes.

Step 3: Find ‘Insert Footnote’

Under the ‘References’ tab, look for the ‘Footnotes’ section and click on ‘Insert Footnote’.

When you click ‘Insert Footnote,’ Word automatically adds a superscript number in the text and moves the cursor to the bottom of the page where you can type your footnote.

After completing these steps, a new footnote will be added to your document. A number appears in the main text, and the corresponding footnote text can be found at the bottom of the page.

Tips: Microsoft Word How to Insert Footnote

  • Always insert footnotes at the end of a sentence or clause for clarity.
  • Use consistent formatting for all footnotes in your document.
  • Remember to proofread your footnotes just as thoroughly as the main text.
  • If you delete a portion of the text that includes a footnote, the footnote will automatically be deleted as well.
  • You can convert footnotes to endnotes if you prefer them at the end of the document.

Frequently Asked Questions

Can I customize the numbering of footnotes in Word?

Yes, you can customize the numbering format and starting number of your footnotes in the ‘Footnote and Endnote’ dialog box.

How do I delete a footnote?

To delete a footnote, simply delete the number in the main text, and Word will automatically remove the corresponding footnote.

Can I insert a footnote in a table?

Yes, you can insert footnotes within a table in Word. The process is the same as inserting a footnote in regular text.

Can footnotes be automatically updated?

Yes, footnotes in Word are dynamic. If you add or delete a footnote, the numbering will adjust accordingly throughout the document.

How do I change the location of the footnote separator line?

The footnote separator line can be modified by going to the ‘Draft’ view, clicking on ‘Show Notes,’ and then selecting ‘Footnote Separator’ from the dropdown menu.


  1. Place your cursor where you want the footnote.
  2. Click on the ‘References’ tab.
  3. Find and click on ‘Insert Footnote’.


In conclusion, inserting footnotes in Microsoft Word is an essential skill for anyone engaging in academic or professional writing. It gives your document credibility and allows your readers to follow up on sources without interrupting their reading flow. Remember, footnotes are not just fancy add-ons; they serve a critical function in supporting the assertions and data you present. With these easy steps and helpful tips, you can master the art of footnotes and elevate your writing to new heights. Don’t hesitate to experiment with the different customization options available in Microsoft Word to ensure your footnotes match the overall style of your document. Now that you know how to insert footnote in Microsoft Word, it’s time to put this knowledge into practice and enhance your writing with well-placed, informative footnotes. Happy writing!

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