How to Translate a Word 2019 Document: A Step-by-Step Guide

Translating a Word 2019 document can be a breeze if you know the right steps. With the built-in Microsoft Translator feature, you can quickly convert your text to a different language without leaving the Word environment. It’s perfect for those who need to share documents with others who speak a different language or for anyone looking to expand their linguistic capabilities. Ready to get started? Let’s dive into the step-by-step process.

Step by Step Tutorial: Translating a Word 2019 Document

Before we get into the nitty-gritty, let’s set the stage. Translating your Word document will allow you to communicate more effectively with a global audience. Whether it’s for business or personal use, following these steps will get your document translated in no time.

Step 1: Open your Word document

Open the Word document you want to translate.

Once you have your document open, make sure it’s saved and all your edits are finalized. The translation process is smoother when you’re working with a complete document.

Step 2: Navigate to the Review tab

Click on the ‘Review’ tab in the Word ribbon at the top of the screen.

This tab is where you’ll find all the tools you need for proofreading and reviewing your document, including the Translate feature.

Step 3: Click on ‘Translate’

Within the Review tab, find and click on the ‘Translate’ button.

You might need to look for a small icon that resembles a globe or the word ‘Translate.’ This will open up the translator pane on the right side of your document.

Step 4: Choose ‘Translate Document’

Select the option ‘Translate Document’ from the drop-down menu.

A new window will pop up, prompting you to choose the language you want to translate your document into.

Step 5: Select the language

Pick the language you wish to translate your document into from the list provided.

Make sure you choose the correct language variant if applicable (e.g., Portuguese (Brazil) vs. Portuguese (Portugal)) to ensure accuracy in the translation.

Step 6: Click ‘Translate’

After selecting your desired language, click the ‘Translate’ button.

Word will then send your document to Microsoft’s translation service, and within moments, a translated version will appear in a new Word window.

After completing these steps, you’ll have a fully translated version of your document in the language of your choice. You can then save this new document, share it with others, or compare it with the original to ensure the translation’s accuracy.

Tips for Translating a Word 2019 Document

  • Always double-check the translation for accuracy, as automated translations can sometimes miss the nuances of language.
  • If you’re translating a document with specialized terminology, consider using a professional translator for the best results.
  • Keep in mind that formatting may change slightly in the translation process, so you may need to adjust the layout of your translated document.
  • Use the ‘Translate Selection’ feature if you only need to translate a specific portion of your document.
  • Remember that Microsoft Translator supports a wide range of languages, but not all languages may be available for translation.

Frequently Asked Questions

Is the translation feature in Word 2019 free to use?

Yes, the translation feature is built into Word 2019 and is free to use with an internet connection.

Can I translate my document into multiple languages at once?

No, Word 2019 only allows you to translate your document into one language at a time. You would need to repeat the process for each language.

Will the formatting of my document change after translation?

The translation might slightly alter the formatting, so it’s a good idea to review and adjust the translated document as needed.

Can I translate a scanned or image-based document in Word 2019?

No, the translation feature only works with text-based documents. You would need to convert the image to text using OCR (Optical Character Recognition) software first.

Does the translation feature work offline?

No, an internet connection is required as the translation is performed by Microsoft’s online translation service.


  1. Open your Word document.
  2. Navigate to the Review tab.
  3. Click on ‘Translate’.
  4. Choose ‘Translate Document’.
  5. Select the language.
  6. Click ‘Translate’.


Translating a Word 2019 document has never been easier thanks to the Microsoft Translator feature. By following the simple steps outlined above, you can effortlessly communicate with people around the world in their native language. Remember to always review the translation for accuracy and adjust the formatting if necessary. With a little practice, you’ll be a pro at document translation, increasing your global reach and breaking down language barriers one Word document at a time. Whether you’re in the business world or just looking to translate a recipe for a friend, mastering this skill is sure to come in handy. So why not give it a try and see where your words can take you?

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