How to Send a Word Document to an Email: A Step-by-Step Guide

Sending a Word document via email is a common task that’s simple to execute. Essentially, you’ll want to attach the document to an email and send it to the recipient. Below, we’ll walk you through the process step by step.

Step by Step Tutorial: How to Send a Word Document to an Email

Before we dive into the steps, it’s important to note that sending a Word document through email requires access to an email account and the saved Word document you wish to send. The following steps will guide you through the process.

Step 1: Open your email account

Log into your email account using your username and password.

Once logged in, you’ll usually find a button or link to compose a new email. This is typically labeled as “Compose,” “New Email,” or an icon with a pencil or plus sign.

Step 2: Compose a new email

Click on the button to create a new email.

Here, you’ll enter the recipient’s email address, the subject of the email, and any message you want to include in the body of the email.

Step 3: Attach the Word document

Look for the “Attach” button, which is often represented by a paperclip icon, and click on it.

A window will pop up, allowing you to browse through your computer’s files. Locate the Word document you wish to send, select it, and click “Open” or “Attach.”

Step 4: Send the email

After attaching the document, review the email to ensure everything is correct, and then hit the “Send” button.

The recipient will receive the email in their inbox, with the Word document attached for them to download and view.

After completing these steps, the recipient should receive your email with the attached Word document shortly. They can then download and access the document from their end.

Tips: Optimizing Your Email When Sending a Word Document

  • Always double-check the recipient’s email address to avoid sending sensitive documents to the wrong person.
  • Use a clear and concise subject line that indicates the presence of an attached document.
  • Include a brief message in the body of the email to provide context for the attached document.
  • If the document is large, consider using a file compression tool before sending to avoid exceeding email size limits.
  • Be aware of security and privacy; if the document contains sensitive information, consider password-protecting it before sending.

Frequently Asked Questions

How can I tell if my document was sent successfully?

Most email services provide a “Sent” folder where you can verify that your email was dispatched.

What if the file is too large to send via email?

Consider using a cloud service to upload the document and share a link, or use file compression software to reduce the size.

Can I send a Word document from my phone?

Yes, you can use your phone’s email app to attach and send documents just as you would on a computer.

Is it safe to send Word documents via email?

Generally, yes, but for sensitive documents, consider additional security measures like password protection or encryption.

Can I track changes or collaborate on a Word document through email?

While you can send updated versions via email, for real-time collaboration, it’s better to use platforms like Google Docs or Microsoft’s own collaboration tools.


  1. Open your email account.
  2. Compose a new email.
  3. Attach the Word document.
  4. Send the email.


Sending a Word document to an email is a straightforward process. Whether it’s for work, school, or personal matters, the ability to share documents electronically has become an essential skill. With a few simple clicks, your document is flying through the digital world to your intended recipient. Just remember to keep the tips in mind for a smooth and secure transaction.

If you’re feeling unsure or run into any issues, don’t hesitate to seek out further resources or ask for help. The world of technology is always advancing, and there’s a wealth of information out there to help you master tasks like this. And who knows? Maybe your newfound skills will come in handy the next time a friend or colleague needs to send a word document to an email.

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