How to Transfer Work From Word to Gmail: A Step-by-Step Guide

Transferring work from Word to Gmail is a simple task that anyone can do. You’ll first need to have your document ready in Microsoft Word, and then you can either attach the file directly to an email in Gmail or copy and paste the text into the body of the email. It’s a straightforward process that only takes a few minutes to complete.

Step by Step Tutorial: How to Transfer Work From Word to Gmail

Before we begin, it’s important to understand that transferring work from Word to Gmail can be done in two ways: as an attachment or as text in the email body. Each method has its own steps which we’ll go through.

Step 1: Open your Word document

Open the Word document that you want to transfer to Gmail.

This step is pretty self-explanatory; make sure your document is ready to go and that all edits are complete.

Step 2: Save your document

Save your document on your computer.

If you’re going to attach the document, you’ll need to save it in a location on your computer that you can easily access, like your desktop or documents folder.

Step 3: Log in to Gmail

Log into your Gmail account.

Go to the Gmail website and log in with your email address and password.

Step 4: Compose a new email

Click on the “Compose” button to start a new email.

This will open a new email window where you can add recipients, a subject, and the content of your email.

Step 5: Attach the Word document

Click on the paperclip icon to attach files.

If you’re attaching the document, you’ll find the paperclip icon at the bottom of the new email window. Click on it, and then navigate to where you saved your document to attach it.

Step 6: Copy and paste the text

Copy the text from your Word document and paste it into the email body.

If you’re copying the text, simply highlight the text in the Word document, right-click and select “Copy,” then go to your Gmail window, right-click in the email body, and select “Paste.”

After completing these steps, your Word document will either be attached to the email or its content will be in the body of the email. You can then send the email to the intended recipient.

Tips: How to Transfer Work From Word to Gmail

  • Save your Word document in a format that is compatible with most computers, such as .docx or .pdf.
  • Make sure your document is under the maximum file size for attachments in Gmail, which is 25MB.
  • Use a clear and descriptive subject line for your email to let the recipient know what to expect.
  • Double-check that you’ve attached the correct file before sending the email.
  • If you’re copying and pasting text, make sure to check the formatting in the email to ensure it looks as intended.

Frequently Asked Questions

Can I attach more than one Word document to an email in Gmail?

Yes, you can attach multiple files to an email by clicking the paperclip icon and selecting all the files you want to attach.

Will the formatting of my Word document change when I copy and paste it into Gmail?

It’s possible that some formatting may change when copying and pasting. To maintain formatting, consider saving your document as a PDF before attaching it to the email.

Is it safe to send Word documents via Gmail?

Yes, Gmail has security measures in place, but always ensure you’re sending sensitive information to trusted recipients.

Can I send a Word document from my phone to Gmail?

Yes, you can use the Gmail app on your phone to attach and send Word documents just like on a computer.

What happens if my Word document is too big to attach to an email?

If your document exceeds Gmail’s attachment size limit, you can upload it to Google Drive and send a link to the file in your email.


  1. Open your Word document.
  2. Save your document on your computer.
  3. Log in to your Gmail account.
  4. Compose a new email.
  5. Attach the Word document or copy and paste the text.


Transferring work from Word to Gmail is a breeze once you get the hang of it. Whether you’re sending a quick draft, a polished report, or just sharing some thoughts, the ability to move your work seamlessly from one platform to another is essential in today’s digital world. By following the straightforward steps outlined in this article, you can ensure that your documents get where they need to go without any hiccups.

Remember to consider the format of your document and the size limitations of Gmail attachments, and always double-check that everything looks good before hitting send. With these tips and tricks up your sleeve, you’ll be a pro at moving your work from Word to Gmail in no time. Happy emailing!

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy