How to Scan Documents on iPad: A Step-by-Step Guide for Beginners

Scanning documents on an iPad is surprisingly simple and incredibly convenient. By using the built-in features of the Apple Notes app, you can quickly digitize physical documents. This step-by-step guide will walk you through the process, from opening the app to saving your scanned document.

How to Scan Documents on iPad

In this guide, we’ll show you how to scan documents using the Apple Notes app on your iPad. This method ensures that your scans are clear and correctly formatted. Follow these steps, and you’ll be a scanning pro in no time!

Step 1: Open the Notes App

To start scanning, open the Notes app on your iPad.

The Notes app is usually pre-installed on your device. If you can’t find it, use the search feature to locate it quickly.

Step 2: Create a New Note

Tap the “New Note” icon, which looks like a pencil and paper.

Starting a new note will give you a blank canvas where you can add your scanned documents.

Step 3: Access the Camera

Tap the camera icon located above the keyboard.

This camera icon is your gateway to the scanning feature. It’s typically in the middle of the toolbar at the bottom of the screen.

Step 4: Choose “Scan Documents”

Select “Scan Documents” from the options that appear.

This selection puts the camera into scanning mode, which is different from just taking a regular photo.

Step 5: Position Your Document

Hold your iPad over the document you want to scan, ensuring it’s within the camera frame.

The app will automatically detect the edges of the document and capture the image. Make sure you have good lighting for the best results.

Step 6: Capture the Scan

Tap the capture button or let the app automatically capture when it detects the document.

Once the document is captured, you can adjust the crop and edges if needed. This ensures that your scan is precise.

Step 7: Save Your Scan

Tap “Keep Scan” to save the image to your note.

You can continue to add more pages or save the single scan to your note for future reference.

Step 8: Save or Share the Scanned Document

Tap “Done” and then “Save” to store your scanned document in the note, or tap the share icon to send it via email or other apps.

You can easily share your scanned document with others or save it to your files or cloud storage for access later.

After completing these steps, your scanned document will be saved in the Notes app. You can view, edit, or share it as needed.

Tips on How to Scan Documents on iPad

  • Lighting: Make sure your document is well-lit to avoid shadows and enhance clarity.
  • Background: Place your document on a contrasting background to help the app detect edges more easily.
  • Steady Hands: Hold your iPad steady to prevent blurry scans. Use a stand if possible.
  • Adjustments: Don’t hesitate to adjust the corners and edges after capturing for a perfect scan.
  • File Management: Organize your scans in the Notes app or another file management system for easy retrieval.

Frequently Asked Questions

Can I scan multiple pages into one document?

Yes, after capturing the first page, you can continue to scan additional pages. They will be saved as a single document.

What file format is the scanned document saved as?

Scanned documents are typically saved as PDFs within the Notes app.

Can I edit the scanned document?

Yes, you can adjust the edges and corners immediately after scanning, or annotate it afterward in the Notes app.

Do I need an internet connection to scan documents?

No, scanning documents using the Notes app does not require an internet connection.

Can I scan documents in color?

Yes, the Notes app allows you to scan documents in color, grayscale, or black and white.


  1. Open the Notes app.
  2. Create a new note.
  3. Tap the camera icon.
  4. Select “Scan Documents.”
  5. Position your document.
  6. Capture the scan.
  7. Tap “Keep Scan.”
  8. Save or share the scanned document.


Scanning documents on an iPad is a breeze with the built-in Notes app. This handy feature saves you time and effort while ensuring your documents are digitized clearly and stored securely. Whether you’re a student needing to scan homework assignments, a professional keeping track of receipts, or just someone looking to go paperless, this guide has you covered.

By following these steps, you now have the power to turn your iPad into a portable scanner. Try it out and see how much easier managing documents can be. If you found this guide helpful, don’t forget to share it with others who might benefit. Happy scanning!

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