How to Put Watermarks on Photos in Word: A Step-by-Step Guide

Adding a watermark to your photos in Word is as simple as accessing the “Design” tab, selecting “Watermark,” and either choosing a preset watermark or creating a custom one by selecting “Custom Watermark.” After adding it, you can adjust its size, transparency, and position to your liking.

Once you complete this action, your photo will have a visible but transparent mark that indicates the ownership or the status (like “Confidential”) of the document. This can be particularly useful for protecting your work when sharing it online or within a professional environment.


Imagine this: you’ve spent hours, days, or even weeks perfecting a photo for a project, presentation, or social media. You’re proud of your work and rightfully so. Now, you need to share it with the world, but there’s a catch – you want to ensure that your photo isn’t misused or claimed by someone else. This is where watermarks come in handy. They are like a virtual signature that helps protect your photos from being used without permission.

Watermarking is not just for professional photographers. Anyone who creates and shares content can benefit from understanding how to use watermarks effectively. And if you’re using Microsoft Word to create documents or presentations that include your photos, you’re in luck. Word offers a simple way to add watermarks to your images directly within the document. Whether you’re a student, a business professional, or a hobbyist, mastering the art of watermarking in Word is an essential skill in today’s digital landscape.

How to Put Watermarks on Photos in Word Tutorial

Before diving into the steps, let’s clarify what we’re going to achieve. Adding a watermark in Word will help you protect your photos by overlaying text or a logo onto them, which can deter others from using your images without permission. Let’s get started.

Step 1: Open the Word Document with the Photo

Open your Word document and make sure the photo you want to watermark is already inserted.

Inserting your photo first is crucial because the watermark will be applied directly onto the image within the document. Make sure the image is positioned exactly how you want it before proceeding.

Step 2: Access the Design Tab

Go to the “Design” tab on the Word ribbon.

The “Design” tab is where you’ll find various options to customize the appearance of your document, including the watermark feature.

Step 3: Select Watermark

In the “Page Background” group, you’ll see the “Watermark” option. Click on it.

When you click on “Watermark,” a dropdown menu will appear with various preset watermarks. You’ll also see the option to create a custom watermark.

Step 4: Choose a Preset Watermark or Select “Custom Watermark”

You can select one of the preset watermarks or create your own by clicking on “Custom Watermark.”

If you opt for a custom watermark, you’ll have the choice to use text or an image. This is where you can get creative with the message or logo you want to overlay on your photo.

Step 5: Adjust the Watermark Settings

After selecting or creating your watermark, you can adjust its size, transparency, and position.

These settings are important to fine-tune the watermark so that it serves its purpose without obstructing the view of your photo. You can make it more or less transparent and move it around until it’s in the perfect spot.


ProtectionWatermarks provide a layer of protection for your photos, making it less likely for others to use them without permission.
ProfessionalismAdding a watermark can give your documents a more professional look, as it shows you’re serious about your content.
BrandingWatermarks can be used for branding purposes, helping to establish and spread brand recognition.


Aesthetic ImpactWatermarks can sometimes disrupt the visual appeal of a photo, especially if not well-designed or poorly placed.
False SecurityWhile watermarks deter misuse, they aren’t foolproof. Skilled individuals may still find ways to remove them.
Time-ConsumingCreating and applying custom watermarks can be time-consuming, especially if you’re dealing with multiple photos.

Additional Information

When it comes to watermarking photos in Word, creativity and subtlety are key. You want your watermark to be visible enough to serve its purpose but not so prominent that it becomes a distraction. Consider using semi-transparent watermarks, or try placing your watermark in an area of the photo that’s less busy. Remember, the goal is to protect your work without compromising its quality.

Also, keep in mind that while a watermark acts as a deterrent, it’s not an impenetrable shield. Always exercise caution when sharing your photos and consider other protective measures, such as copyright registration or using lower-resolution images for online sharing. With these tips and the prompt keyword in mind, you’re well on your way to mastering the art of watermarking in Word.


  1. Open your Word document and ensure your photo is inserted.
  2. Go to the “Design” tab on the Word ribbon.
  3. Click on the “Watermark” option.
  4. Select a preset watermark or create a custom one.
  5. Adjust the watermark’s size, transparency, and position.

Frequently Asked Questions

Can I use any image as a watermark?

Yes, you can use any image as a watermark, as long as you have the rights to use that image.

Will the watermark appear on printed documents?

Yes, the watermark will appear on printed documents just as it does on the screen.

Can I edit the watermark after I’ve applied it?

Yes, you can edit the watermark by going back to the “Watermark” option and making your changes.

Is it possible to apply watermarks to multiple photos at once?

In Word, you have to apply watermarks to each photo individually, which can be time-consuming.

Can watermarks be removed from a photo?

While watermarks provide a level of protection, they can be removed or altered by someone with the right skills and software.


There you have it, a comprehensive guide on how to put watermarks on photos in Word. Whether you’re looking to protect your creative work, maintain professionalism, or strengthen your brand identity, watermarking is a valuable skill to have in your toolbox.

Remember, while it’s an effective deterrent, it’s not an absolute safeguard. Always pair watermarking with other protective measures for the best results. Keep experimenting with different styles and positions to find the perfect watermark for your photos. Now, go forth and stamp your mark on the world, one watermark at a time!

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