How to Insert a Watermark in Word: A Step-by-Step Guide

Inserting a watermark in Word is a simple way to mark your document with a logo, text, or other identifying mark. It’s great for branding or to indicate the document is a draft, confidential, or not for distribution. The process is quick and easy, and you can do it in just a few steps.

Step by Step Tutorial: Inserting a Watermark in Word

Before we dive into the step-by-step guide, let’s understand what we’re aiming for. By following these steps, you’ll learn how to place a semi-transparent image or text behind the content of your document. This can be very useful for branding or protecting your document.

Step 1: Open the Page Layout Menu

Open the Page Layout menu in Word by clicking on the ‘Design’ tab.

The ‘Design’ tab is where you’ll find all the tools you need to add a watermark to your document. It’s typically located near the top of the Word window.

Step 2: Click on the Watermark Button

Click on the Watermark button within the Page Background group.

After clicking on the ‘Design’ tab, look for the ‘Page Background’ group of options. Within that group, you’ll see the ‘Watermark’ button.

Step 3: Choose or Customize Your Watermark

Select a pre-designed watermark from the gallery or click on ‘Custom Watermark’ to create your own.

Word offers a range of pre-designed watermarks that you can choose from, such as "Confidential" or "Do Not Copy." Alternatively, you can click ‘Custom Watermark’ to upload your own image or create a text watermark.

Step 4: Apply the Watermark to Your Document

Once you’ve selected or created your watermark, click ‘Apply’ to insert it into your document.

After you’ve made your watermark selection, just click ‘Apply,’ and the watermark will appear on every page of your document. You can then proceed with editing your document as usual.

After completing these steps, your document will have a watermark on every page. It doesn’t interfere with the text or images in the document, but it adds a professional touch or an important notice, depending on the watermark’s purpose.

Tips: Enhancing Your Watermark in Word

  • Experiment with different fonts and sizes to make your text watermark unique.
  • If using an image as a watermark, ensure it has a transparent background for a cleaner look.
  • You can adjust the transparency of your watermark to make it more or less noticeable.
  • Consider the color of your watermark; it should stand out against the background without being too distracting.
  • Remember that watermarks are less about security and more about branding or labeling a document’s status.

Frequently Asked Questions

What file format should I use for an image watermark?

Use an image with a transparent background, ideally in PNG format, for the best results.

Can I apply a watermark to only one page?

Yes, you can apply a watermark to a specific section by separating the document into sections and applying the watermark only to the desired section.

How do I remove a watermark from a Word document?

Go to the ‘Design’ tab, click on the ‘Watermark’ button, and then select ‘Remove Watermark’ from the bottom of the menu.

Can I edit the watermark after I’ve applied it?

Yes, you can edit the watermark by going back to the ‘Watermark’ menu and choosing ‘Custom Watermark.’ Make your changes and re-apply it to the document.

Will the watermark appear when I print the document?

Yes, the watermark will print as it appears on the screen, so make sure it looks exactly as you want it before printing.


  1. Open the Page Layout Menu
  2. Click on the Watermark Button
  3. Choose or Customize Your Watermark
  4. Apply the Watermark to Your Document


Adding a watermark in Word is a straightforward process that can have a powerful impact on your document’s presentation and security. Whether you’re looking to protect your content, brand your documents, or simply add a draft notice, watermarks are an excellent tool. Remember, the key to a good watermark is making it noticeable without overshadowing the content. As with any feature in Word, the more you experiment with watermarks, the more comfortable you’ll become in using them to your advantage. So go ahead, give it a try and watch your documents transform with this professional touch!

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