How to Insert Checkbox in Word 365: A Step-by-Step Guide

Adding checkboxes in Word 365 can be a useful tool when creating to-do lists, surveys, or interactive documents. It’s a simple process that can be done in just a few clicks. Ready to learn how? Let’s dive in.

Step by Step Tutorial: Insert Checkbox in Word 365

Before we start checking boxes, let’s understand what we’re about to do. We’re going to insert clickable checkboxes into your Word document, which will allow you or others to mark them as complete with a simple click.

Step 1: Enable the Developer Tab

Make sure the Developer tab is visible on the ribbon.

Without the Developer tab, you can’t insert checkboxes. To display it, right-click on the ribbon, select ‘Customize the Ribbon’, and then check the box next to ‘Developer’.

Step 2: Place the Cursor

Decide where you want the checkbox and place your cursor there.

Think of this like putting a bookmark in your document. This spot is where your checkbox will live, so make sure it’s exactly where you want it.

Step 3: Click the Checkbox Content Control

In the Developer tab, click on the checkbox icon under the Controls group.

This is the heart of the operation. By clicking this icon, you’re inserting a clickable checkbox into your document. It’s as simple as that!

Once you’ve completed these steps, you’ll have a functional checkbox in your Word document. Click on it to mark it as checked or unchecked – it’s that easy!

Tips for Inserting Checkbox in Word 365

  • Make sure the Developer tab is enabled before you start looking for the checkbox option.
  • Place your cursor exactly where you want the checkbox to avoid having to move it later.
  • You can format the checkbox just like any other text – change the size, color, or style to make it fit your document.
  • To insert multiple checkboxes, simply repeat the steps for each desired location.
  • Remember that these checkboxes are for on-screen use only – they won’t work if you print the document.

Frequently Asked Questions

How do I make a checklist in Word 365?

Create a list and follow the steps above to insert a checkbox next to each item.

Can I print my document with checkboxes and still use them?

No, the checkboxes are for digital use only and won’t function on a printed document.

Can I insert a checkbox in Word 365 on a Mac?

Yes, these steps apply to Word 365 on both Windows and Mac.

How do I remove a checkbox?

Click on the checkbox to select it and press the delete key on your keyboard.

Why can’t I find the checkbox option in Word 365?

Ensure that the Developer tab is enabled, as the checkbox option is found there.


  1. Enable the Developer tab.
  2. Place the cursor where you want the checkbox.
  3. Click the Checkbox Content Control in the Developer tab.


Inserting a checkbox in Word 365 is a breeze once you know where to look. Whether you’re organizing your personal to-do list or designing a form for others, checkboxes add a level of interaction that can make your document more functional and user-friendly. Remember, the Developer tab is your gateway to adding these nifty little boxes, so make sure it’s enabled before you start. And while these checkboxes are great for digital documents, keep in mind they won’t work on paper – so if you’re planning to print, you might want to consider other options.

As with any feature in Word 365, practice makes perfect. So go ahead, give it a try! Add a few checkboxes to your next document and see how they can enhance your work. With these steps and tips, inserting a checkbox in Word 365 should now be a task you can check off your list with confidence!

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