How to Count Checkboxes in Google Sheets: A Step-by-Step Guide

Counting checkboxes in Google Sheets may sound like a daunting task, but it’s actually quite simple! By using a formula, you can quickly tally up the number of checked boxes in a range of cells, without having to count them manually. This is particularly useful for surveys, to-do lists, or any scenario where you need to keep track of completed tasks.

Step by Step Tutorial on How to Count Checkboxes in Google Sheets

Before we dive into the steps, let’s clarify what we’re aiming to achieve. By following the steps below, you will be able to count the number of checked checkboxes within a specified range in your Google Sheets document.

Step 1: Insert Checkboxes

Insert checkboxes into the cells you want to count.

In Google Sheets, you can add checkboxes by going to the ‘Insert’ menu and selecting ‘Checkbox.’ This will insert a checkbox in the currently selected cell. You can then drag the corner of the cell to fill the range where you want checkboxes to appear.

Step 2: Use the COUNTIF Function

Type in the COUNTIF function to count the checked boxes.

The formula you’ll need is =COUNTIF(range, TRUE), where ‘range’ is the group of cells containing the checkboxes. For example, if your checkboxes are in cells A1 to A5, your formula will be =COUNTIF(A1:A5, TRUE).

Step 3: Press Enter

Once you’ve entered the formula, press Enter to execute it.

After pressing Enter, the cell where you typed the formula will display the number of checked checkboxes in the specified range. This total will update automatically as you check or uncheck more boxes.

After completing these steps, you’ll have a cell that displays the count of all checked boxes within the range you specified. This allows you to easily keep track of progress or responses without manually counting each checkbox.

Tips for Counting Checkboxes in Google Sheets

  • Make sure your checkboxes are within the same range to count them accurately.
  • Double-check your range in the formula to ensure it covers all the checkboxes you want to count.
  • Remember that the COUNTIF function is case-sensitive when referring to TRUE or FALSE conditions.
  • Use the COUNTIF function to count unchecked boxes by replacing TRUE with FALSE in the formula.
  • Combine the checkbox count with other functions to create dynamic and interactive spreadsheets.

Frequently Asked Questions

What happens if I delete a checkbox?

If you delete a checkbox, it will no longer be counted in the total. Be sure to update your formula range if you remove checkboxes.

Can I count checkboxes across multiple sheets?

Yes, you can count checkboxes across multiple sheets by using a 3D reference in the COUNTIF function or by using separate formulas for each sheet and then summing the totals.

What if my checkboxes are in non-adjacent cells?

If your checkboxes are in non-adjacent cells, you’ll need to use a separate COUNTIF function for each group of cells and then add the totals together.

Can I use the COUNTIF function to count other things?

Absolutely! The COUNTIF function can be used to count the number of times a specific value appears in a range of cells, not just checkboxes.

What if I need to count checkboxes with specific criteria?

You can modify the COUNTIF function to include additional criteria, such as counting checkboxes that correspond to a certain row or column label.


  1. Insert checkboxes into the desired range of cells.
  2. Type in the COUNTIF function formula.
  3. Press Enter to display the count of checked boxes.


There you have it! Counting checkboxes in Google Sheets is a breeze once you know the right formula to use. The COUNTIF function is a powerful tool that can help you easily keep track of completed tasks, survey responses, or any other data involving checkboxes. Remember, this method isn’t just limited to counting checkboxes; with a little tweaking, you can use it to count various types of data within your sheets.

Whether you’re managing a project, conducting a poll, or creating a checklist, knowing how to count checkboxes in Google Sheets can save you time and give you accurate results in an instant. With the tips and FAQs provided, you should be well-equipped to tackle any checkbox counting situation that comes your way.

So go ahead, give it a try, and watch as your Google Sheets become more interactive and informative. Happy counting!

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