Google Sheets How-To: Count Non-Blank Cells Efficiently

Google Sheets is a powerful tool for organizing and analyzing data, and one common task is counting cells that are not blank. To do this quickly, you need to know how to use the COUNTIF function. This function allows you to count cells that meet a certain criterion, such as being non-empty. In just a few steps, you can set up a formula that will automatically count all the non-blank cells in a range.

Google Sheets How To Count If Not Blank Tutorial

The following steps will guide you through the process of counting non-blank cells in Google Sheets using the COUNTIF function.

Step 1: Select the cell where you want the count to appear

Click on the cell where you want the result of the count to be displayed.

This is where the total count of non-empty cells will be shown once the formula is entered and executed.

Step 2: Enter the COUNTIF formula

Type =COUNTIF(range, "") into the selected cell, replacing “range” with the actual range of cells you want to count.

The "" in the formula is a way to tell Google Sheets to count all cells that are not equal to an empty string, which means they are not blank.

Step 3: Press Enter to execute the formula

After typing the formula, press Enter to see the count of non-blank cells in the specified range.

The cell you selected in step 1 will now display the number of non-empty cells in the range you specified in the formula.

After completing these steps, you will have a cell that displays the count of all non-blank cells within a specified range. This count will update automatically as you add or remove data from the cells in the range.

Google Sheets How To Count If Not Blank Tips

  • Make sure you enter the correct range of cells in the formula to get an accurate count.
  • The COUNTIF function is case-insensitive, so it does not distinguish between uppercase and lowercase letters.
  • You can use the COUNTIF function in combination with other functions to perform more complex calculations.
  • If you want to count cells that are blank, simply use the formula =COUNTIF(range, "=") instead.
  • Remember to use quotes around the “” in the formula, as this is necessary for the function to work correctly.

Frequently Asked Questions

What if I want to count cells that contain specific text?

To count cells that contain specific text, you can use the formula =COUNTIF(range, "*text*"), replacing “text” with the text you’re looking for.

Can I use COUNTIF to count cells based on multiple criteria?

Yes, but you’ll need to use the COUNTIFS function, which allows you to specify multiple criteria.

Why does my COUNTIF formula return an error?

Make sure your range is correctly specified and that you’ve used quotation marks around the “”. Also, check for any extra spaces or characters in the formula.

Can I count non-blank cells in non-contiguous ranges?

Yes, but you will need to use a separate COUNTIF function for each range and then sum the results.

Is there a limit to the number of cells COUNTIF can count?

No, COUNTIF can count up to the maximum number of cells allowed in a Google Sheet, which is 5 million cells.


  1. Select the cell for the count result.
  2. Enter the COUNTIF formula with the correct range.
  3. Press Enter to execute the formula and display the count.


Counting non-blank cells in Google Sheets is a breeze once you get the hang of the COUNTIF function. It’s a fantastic way to quickly assess how much data you’re dealing with, and it can be a lifesaver when you’re sifting through mountains of information. The best part is that once you’ve set it up, the count updates automatically – no need to manually re-enter the formula every time you make a change. It’s like having a little digital assistant keeping track of things for you.

Remember, practice makes perfect. Play around with the COUNTIF function, try it out with different ranges and criteria, and soon you’ll be counting cells like a pro. And don’t forget, if you ever get stuck or something doesn’t seem to add up, the frequently asked questions section above has got your back.

So go ahead, give it a try. You might just find that Google Sheets and its nifty functions like COUNTIF make your life a whole lot easier. And who knows? Before long, you might be the one sharing tips and tricks with others on how to navigate this versatile tool. Happy counting!

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