How to Add Row in Word: A Step-by-Step Guide

Adding a new row to your Word document table might seem like a small task, but it can make a big difference in how your information is presented. Whether you’re compiling data, organizing content, or just trying to make your document look neater, knowing how to add a row quickly and efficiently is a handy skill to have up your sleeve.

Step by Step Tutorial on How to Add Row in Word

Before you start, it’s important to know that adding a row to a table in Word is a straightforward process. Just follow these simple steps, and you’ll have your new row in no time.

Step 1: Open your Word document

Open the Word document that contains the table you want to modify.

Opening your document is, of course, the first step. Make sure that you’re working on the correct document and that you’ve saved any previous changes you’ve made.

Step 2: Click on the table

Click on the table where you want to add the row.

Once you’ve found the table, click on any cell within it to make sure that the table is active. This will bring up the Table Tools on the ribbon, which you’ll need for the next steps.

Step 3: Choose where to add the row

Decide where you want the new row to appear – above or below an existing row.

It’s important to plan where you want the new row to go. Think about the flow of your data or content and choose a spot that makes the most sense for what you’re trying to achieve.

Step 4: Add the row

Right-click on the row where you want the new row to be added, then select either "Insert Rows Above" or "Insert Rows Below."

After you right-click, a small menu will pop up. From here, it’s as simple as clicking on the option you need. Word will automatically add a new row to your table in the chosen spot.

Step 5: Adjust the row if needed

If necessary, adjust the size of your new row by clicking and dragging the borders.

Newly added rows will match the formatting of the adjacent rows, but sometimes you might need to adjust the height or width to fit your content. Just hover over the border until your cursor changes to a resize icon, then click and drag to your desired size.

After you’ve completed these steps, your table will have a brand new row where you can add additional content or data. This new row will seamlessly blend in with the rest of your table, maintaining the formatting and style of the surrounding rows.

Tips for How to Add Row in Word

  • When adding multiple rows, you can repeat the process as many times as needed.
  • To quickly add a new row at the end of your table, press the "Tab" key when your cursor is in the last cell of the last row.
  • You can add multiple rows at once by selecting the number of existing rows equal to the number you want to add, then following the same right-click process.
  • If your table spans multiple pages, make sure you’re adding the row on the right page.
  • Use the "Undo" function (Ctrl + Z) if you accidentally add a row in the wrong place.

Frequently Asked Questions

How do I delete a row in Word?

To delete a row, right-click on the row you want to remove and select "Delete Rows." The row will be immediately removed from your table.

Can I add a row to a table in Word Online?

Yes, you can add a row to a table in Word Online by following the same steps as the desktop version.

Is there a shortcut to add a row in Word?

There’s no direct shortcut, but pressing "Tab" in the last cell of the last row will add a new row at the end of the table.

Can I add a row between two existing rows?

Absolutely! You can add a row anywhere in the table by right-clicking on an existing row and choosing where to insert the new one.

What happens if I add a row to a table with merged cells?

If you add a row to a table with merged cells, Word will maintain the merged cell format in the new row.


  1. Open your Word document
  2. Click on the table
  3. Choose where to add the row
  4. Add the row
  5. Adjust the row if needed


There you have it, folks—a quick and easy guide on how to add a row in Word. With just a few clicks, you can expand your tables and organize your content in a way that’s visually appealing and easy to understand. Whether you’re a student, a professional, or just someone trying to keep their documents tidy, knowing how to manipulate tables efficiently is a valuable skill. So go ahead, give it a try, and watch as your documents transform with each perfectly placed row. And remember, practice makes perfect, so don’t be afraid to play around with tables in Word to become a true table wizard!

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