How to Print Multiple Word Documents at Once

When you perform the same task multiple times during a day, either for work or for school, you will inevitably look for a way to do it more quickly.

There are a lot of methods for increasing efficiency on a Windows computer, though these methods may not be immediately obvious, or even well-known to a lot of people.

One option that you have in Windows 7 includes the ability to print multiple Word documents at once.

If you do a lot of printing then this can wind up saving a surprising amount of time, as you won’t need to open each individual document, then navigate to the Print menu.

The tutorial below will show you the steps to accomplish this.

How to Batch Print Word Documents

  1. Open the folder with the documents to print.
  2. Hold down Ctrl and click each document.
  3. Right-click on a selected document and choose Print.

Our guide continues below with additional information on how to print multiple Word documents at once, including pictures of these steps.

Need to change something about an entire document? Our Word 365 select all guide can show you a couple of ways to do that quickly.

If you use Microsoft Word a lot, then you most likely need to print documents from time to time.

When you are dealing with a single document, it is relatively easy to navigate to the Print menu and print that document. But this can be tedious if you have a number of documents that you need to print.

Fortunately, Word is integrated into Windows 7 rather seamlessly, and you can print multiple Word documents at one time from a folder in Windows 7 by following the steps below.

Printing More than One Word Document at One Time in Windows 7 (Guide with Pictures)

Note that the tutorial below is going to assume that all of the Word documents that you want to print are located in the same folder. If not, then you will need to move the files that you want to print into the same folder.

These steps will show you how to select and print more than one Word document at a time on a Windows 7 computer.

Step 1: Open the folder containing the Word documents that you want to print.

open the folder containing the documents to print

Open the folder with the Word documents.

If you don’t have all of the documents in the same folder, then you will need to move them into the same folder. You can always copy and paste the documents if you don’t want to change their location.

Step 2: Hold down the Ctrl key on your keyboard, then click each of the documents that you want to print.

select the word documents to print

Hold down Ctrl and click each document that you wish to print.

You can select all of the documents in a folder by pressing Ctrl + A.

Step 3: Click the Print button in the blue bar at the top of the window, or right-click on one of the selected files and click the Print option.

how to print multiple word documents at one time in windows 7

Click the Print button.

This will work best if all of the documents are the same page size. If you have letter and legal documents, for example, you could encounter issues if your printer doesn’t have multiple paper trays.

Now that you know how to print multiple Word documents at once you will be able to apply this knowledge to future endeavors where you need to quickly create physical copies of multiple documents.

Word will need to open each of the files to print them but will close once each file has been printed. This will occur automatically, so you will not need to do anything while your files are being printed.

Frequently Asked Questions About Printing Multiple Word Documents

How do I switch the printer that is being used when I print multiple Word documents?

Windows is going to use the default printer on your computer.

You can change the default printer in Windows 7 by clicking the Start menu, choosing the Devices and Printers option, right-clicking on the printer that you want to use, then choosing the Set as Default Printer option.

How do I unselect a file that I selected by mistake in Windows?

When you are holding down the Ctrl key on your keyboard and clicking the files that you want to print, it’s easy to accidentally click the wrong one.

Fortunately, you can simply keep holding down the Ctrl key and click on that file again to de-select it.

How do I rename a Word document in Windows 7?

The method in this guide for printing multiple documents is a lot easier when you can tell what a document is without opening it up. This means that the file needs to have a useful name.

If you have documents that are tough to identify by just their filename, then you can click on the file to select it, then press the F2 key.

You will then be able to type a new name for the file, then press the Enter key when you are done.

Do you need to print address labels? You can learn how to print labels in Microsoft Word 2010 by reading this article.

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