How to Set a Default Font in Microsoft Word: A Step-by-Step Guide

Setting a default font in Microsoft Word is straightforward. First, open a Word document and select the font style and size you prefer. Then, click on the ‘Font’ dialog box launcher, choose ‘Set As Default’, and select ‘All documents based on the Normal template’. Confirm your choice, and the font will be set as default for all new documents.

After completing this action, every new document you create in Microsoft Word will automatically use the font style and size you set as default. This saves time and ensures consistency across your documents.


When it comes to creating documents in Microsoft Word, personalization is key. Whether you’re drafting a report, composing a letter, or creating a resume, the font you choose plays a significant role in the readability and overall aesthetic of your document. But, let’s be honest, having to manually change the font style and size every single time you open a new document can be a tedious task. That’s where setting a default font comes into play.

Setting a default font in Microsoft Word is not just a time-saver; it’s also about establishing your personal or professional brand. It ensures that every piece of writing you produce has a consistent look and feel, which is crucial, especially for businesses that want to maintain a particular brand image. This feature is particularly relevant for frequent users of Word, such as students, writers, educators, and office professionals. So, if you’re ready to make your life a little easier and your documents a lot more uniform, let’s dive into setting a default font in Microsoft Word.

Step by step tutorial: How to Set a Default Font in Microsoft Word

The following steps will guide you through the process of setting a default font for all your documents in Microsoft Word.

Step 1: Open a Word document

Open Microsoft Word and start a new document.

Starting with a fresh document ensures that you are setting the default font from scratch. This means that no previous formatting will interfere with your settings.

Step 2: Select your preferred font style and size

Choose the font style and size that you want to set as your default.

This is where you decide how all of your new documents will look. Consider the readability and the purpose of your documents when choosing the font style and size.

Step 3: Open the ‘Font’ dialog box launcher

Click on the small icon in the bottom-right corner of the ‘Font’ group on the ‘Home’ tab.

This action opens a dialog box where you can fine-tune your font selection, including font style, size, color, and other text effects.

Step 4: Choose ‘Set As Default’

After setting your preferences, click on ‘Set As Default’ located at the bottom-left of the ‘Font’ dialog box.

By clicking ‘Set As Default’, you are signaling to Word that you want your selected font preferences to be the standard for all new documents.

Step 5: Select ‘All documents based on the Normal template’

When prompted, select the option to apply the default font to ‘All documents based on the Normal template’.

The ‘Normal template’ is the default template that Word uses for new documents. By applying your settings to this template, you ensure consistency across all future documents.

Step 6: Confirm your choice

Click ‘OK’ to confirm and save your default font settings.

With this final step, your preferred font style and size are now the default settings for every new Microsoft Word document you create.


Time-savingSetting a default font saves you the hassle of manually adjusting the font for each new document you create.
ConsistencyA default font ensures that all your documents have a uniform appearance, which is crucial for maintaining a professional or personal brand image.
PersonalizationBy setting a default font, you can personalize your Word experience to suit your preferences or the needs of your business.


Limited flexibilitySetting a default font may limit your flexibility if you regularly use different fonts for different types of documents.
Template restrictionsChanges to the default font settings only apply to documents based on the Normal template, which may not cover all types of documents you create.
Potential conflictsIf you share documents with others who have different default settings, there may be formatting conflicts when the document is opened on their computers.

Additional Information

While setting a default font in Microsoft Word is a pretty straightforward process, there are a few additional things to keep in mind. For instance, if you’re using a custom font that isn’t widely available, remember that recipients of your documents might not have that font installed on their computers, which can lead to formatting issues when they open your files. A good practice is to use standard, widely-recognized fonts as defaults.

Another tip is to consider accessibility. Certain fonts and sizes are easier to read for people with visual impairments, so choosing an accessible font as your default can be a thoughtful and inclusive decision.

Lastly, don’t forget that you’re not limited to the fonts that come pre-installed with Word. You can download and install new fonts to use in your documents, allowing for even greater customization. Keep in mind, though, that when setting a default font, it’s always good to keep the prompt in mind: simplicity and consistency are key.


  1. Open a Word document.
  2. Select your preferred font style and size.
  3. Open the ‘Font’ dialog box launcher.
  4. Choose ‘Set As Default’.
  5. Select ‘All documents based on the Normal template’.
  6. Confirm your choice.

Frequently Asked Questions

Will setting a default font affect existing documents?

No, setting a default font will only affect new documents created after the change is made.

Can I change the default font later?

Absolutely. You can change the default font at any time by following the same steps.

What if I share a document with someone who doesn’t have my default font?

If the recipient doesn’t have the font, Word will substitute it with a similar one, which may slightly alter the document’s formatting.

Does setting a default font apply to other Microsoft Office applications?

No, setting a default font in Word does not change the default font in other Office applications like Excel or PowerPoint.

Can I set a default font for only specific types of documents?

Yes, you can create different templates with different default fonts for various document types.


In conclusion, setting a default font in Microsoft Word can significantly streamline your document creation process, ensuring a uniform look across your work. Whether you’re a student, a professional, or simply an avid Word user, taking control of your default settings is a small but powerful way to personalize your writing experience.

Remember, the key is to choose a font that reflects your style while maintaining readability and professionalism. So go ahead, set your default font today, and watch as your documents transform with a newfound consistency.

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