How to Make an Invoice in Excel: 2024 Ultimate Guide

Making an invoice in Excel might seem like a daunting task, but it’s simpler than you think! By using Excel’s built-in templates and some basic customization, you can create a professional-looking invoice in no time. Ready to get started? Here’s a quick overview: open Excel, choose an invoice template, fill in your information, and customize it to fit your needs. Let’s dive into the details.

Step by Step Tutorial: How to Make an Invoice in Excel

Creating an invoice in Excel doesn’t have to be complicated. With these steps, you’ll have a professional and customizable invoice ready in no time.

Step 1: Open Microsoft Excel

Open your Microsoft Excel application to get started on your invoice.

When you open Excel, you’ll be greeted with a variety of options. You can start from a blank workbook or choose from a range of templates. For invoicing, we’ll be using a template to make things easier.

Step 2: Choose an Invoice Template

Select ‘File’ then ‘New’, and type “Invoice” in the search bar to find invoice templates.

Excel provides several invoice templates to choose from. Pick one that suits your business style and needs. Remember that you can always customize it later, so don’t worry if it’s not perfect right off the bat.

Step 3: Fill in Your Information

Enter your business name, address, contact details, and logo into the template.

This is where you make the invoice your own. Be thorough and double-check everything—you don’t want any errors when it comes to billing.

Step 4: Customize the Invoice

Adjust the template to include all necessary information, such as the client’s details, the date, invoice number, and a description of the services or products provided.

Don’t be afraid to move things around to make the invoice clearer or to highlight important details. This is also a good time to make sure your branding is consistent.

Step 5: Save and Send the Invoice

Save your invoice as a PDF to ensure the formatting stays intact, then send it to your client.

Saving as a PDF is crucial, as it prevents any accidental alterations to your invoice. Now, all that’s left is to send it to your client and await payment!

Once you’ve completed your invoice, you’ll be ready to send it off to your client. This should be the easy part, as all your hard work is done. Just attach your PDF to an email or print it out if needed, and you’re good to go.

Tips: How to Make an Invoice in Excel

  • Personalize your invoice by adding your business color scheme and logo to make it stand out.
  • Always double-check the details before sending it out. Mistakes can look unprofessional and may delay payment.
  • Use clear and concise descriptions for the services or products provided to avoid confusion.
  • Consider setting up automatic calculations within Excel for totals and taxes to save time.
  • Save your customized invoice template so you can use it again in the future. It’ll save you from having to do all the customizing from scratch each time.

Frequently Asked Questions

Can I set up formulas in Excel to calculate totals automatically?

Yes, you can create formulas to calculate totals, taxes, and other amounts automatically.

By using simple Excel formulas, you can ensure that your totals are always accurate. This can be a huge time-saver and prevent potential mistakes.

Is it possible to track unpaid invoices in Excel?

Yes, you can track unpaid invoices by creating a separate sheet or using color-coding to highlight outstanding payments.

Excel is a powerful tool for managing invoices, and with a bit of organization, you can keep on top of your finances.

Can I send invoices directly from Excel?

While Excel doesn’t have a direct send feature, you can save your invoice as a PDF and email it yourself.

After saving your invoice as a PDF, just attach it to an email, and you’re ready to send it to your client.

How can I ensure my invoice looks professional?

Choose a simple, clean template and make sure to include all necessary information in an easy-to-read format.

Remember, the goal is to make it as easy as possible for your clients to understand the charges and to pay you promptly.

Can I create a recurring invoice template in Excel?

Yes, you can save your customized invoice as a template for future use.

By saving your template, you can maintain consistency with your invoicing, which is key for brand recognition and professionalism.


  1. Open Microsoft Excel.
  2. Choose an Invoice Template.
  3. Fill in Your Information.
  4. Customize the Invoice.
  5. Save and Send the Invoice.


There you have it! You’re now equipped with the knowledge to create a professional-looking invoice using Microsoft Excel. This skill is invaluable for anyone running a business, big or small. It’s not just about billing your clients, but also about presenting a professional image that instills confidence and trust in your services. An invoice is often the last communication you have with a client about a particular service or product, so making it count is essential.

Remember, the key to success is in the details. Take the time to personalize your invoice, double-check all information, and make use of Excel’s powerful features such as automatic calculations. With these tips and steps, you’ll be creating invoices that not only look great but also reflect the professionalism and quality of your work.

Don’t let the thought of creating an invoice in Excel intimidate you. It’s a straightforward process that can be mastered with a little practice. And once you’ve got it down, you’ll wonder how you ever managed without it. So, go ahead, give it a try, and watch your business administration skills soar to new heights!

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