How to Insert PDF into Excel: A Step-by-Step Guide

Inserting a PDF into Excel may sound like a daunting task, but it’s actually quite simple. The process involves a few clicks, and before you know it, your PDF will be embedded into your Excel spreadsheet, ready for you to view or share with others. Let’s dive in and get that PDF into your Excel document.

Step by Step Tutorial: How to Insert PDF into Excel

Before we get into the nitty-gritty, the following steps will guide you through the process of embedding a PDF file into your Excel worksheet. This will allow you to keep all your necessary documents in one place, making it easy to organize and access your data.

Step 1: Open Excel

Open the Excel workbook where you want to insert the PDF.

Excel isn’t just for crunching numbers – it’s a powerful tool that can integrate various types of files. By adding a PDF, you’re turning your spreadsheet into a hub of information.

Step 2: Go to the Insert Tab

Click on the ‘Insert’ tab on the Excel ribbon.

This tab is your gateway to adding all sorts of elements to your Excel sheet, including text boxes, shapes, and, you guessed it, objects like PDFs.

Step 3: Click on ‘Object’

In the ‘Text’ group, click on ‘Object.’ This will open the Object dialog box.

Think of the Object button as a magic wand that conjures up files from your computer and places them right into your Excel workbook.

Step 4: Choose the PDF

In the Object dialog box, click on the ‘Create from File’ tab, then click ‘Browse’ to select the PDF file you want to insert.

Here’s where you tell Excel, “Hey, I’ve got this PDF and I think we should hang out together on the same spreadsheet.”

Step 5: Insert the PDF

After selecting the PDF, click ‘OK’ to insert the PDF into your Excel workbook.

Boom! With the click of a button, your PDF is now cozying up with your Excel data.

After you complete the action, the PDF will appear as an icon on your Excel worksheet. You can double-click this icon to open the PDF in your default PDF viewer. If you’ve chosen to display the PDF as an icon, you can resize or move it around your worksheet as you see fit. If you’ve embedded the actual content, you’ll see the first page of the PDF right there in your sheet.

Tips: How to Insert PDF into Excel

  • Ensure that your PDF file is not open in another program when trying to insert it into Excel.
  • If you want to display the content of the PDF in Excel, instead of an icon, check the ‘Display as icon’ option in the Object dialog box.
  • You can also link to the PDF file instead of embedding it by checking the ‘Link to file’ option. This will keep your Excel file size smaller.
  • Consider the size of the PDF file. Large PDFs can increase the size of your Excel workbook substantially.
  • Remember that while you can view the PDF in Excel, you cannot edit it. It’s a view-only situation.

Frequently Asked Questions

Can I insert multiple PDFs into Excel?

Yes, you can insert as many PDFs into Excel as you wish. Just repeat the steps for each PDF you want to include in your workbook.

Will inserting a PDF into Excel make my file size much larger?

It can, especially if the PDF file is large. Linking to the PDF rather than embedding it can help keep the file size down.

Can I edit the PDF once it’s inserted into Excel?

No, the PDF will be view-only. To edit the PDF, you’ll need to do so in a PDF editor and then re-insert it into Excel.

Can I insert a specific page of a PDF into Excel?

The method described inserts the entire PDF. For specific pages, you can use a PDF editor to extract the page and then insert it following the same steps.

Can I search the text within the inserted PDF from Excel?

No, the PDF’s content won’t be searchable within Excel. You’ll need to open the PDF in a viewer to use the search function.


  1. Open Excel and the workbook of choice.
  2. Click on the Insert tab.
  3. Click on ‘Object’ in the Text group.
  4. Choose the PDF through the ‘Create from File’ tab.
  5. Insert the PDF with the ‘OK’ button.


Imagine a world where all your data, charts, and reference materials live together in harmony. That’s the beauty of learning how to insert a PDF into Excel. It’s a straightforward process that can make your workflow more efficient and your data more accessible. Whether you’re a student, a professional, or just someone who loves being organized, embedding a PDF into your Excel file can be a game-changer. It keeps all your important information in one place, reducing the need to switch between applications or search through folders. Now that you’re armed with this knowledge, go ahead and integrate your PDFs with your Excel data. It’s a small step that can make a big difference in the way you work with documents. And who knows, maybe it’ll even make you fall in love with Excel a little more.

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