How to Link Excel With OneNote: A Step-by-Step Guide

Linking Excel with OneNote is a breeze and can be done in just a few steps. You’ll need to have both Excel and OneNote open and ready to go. First, you’ll select the data in Excel that you want to link to OneNote. Then, you’ll copy the data and paste it into OneNote. It’s that simple! After that, you can enjoy the benefits of having your Excel data easily accessible within your OneNote notebooks.

Step by Step Tutorial: Link Excel With OneNote

Before we dive into the steps, let’s talk about what we’re aiming to achieve here. Linking Excel with OneNote allows you to have dynamic data from your spreadsheets within your notes. This means that when you update the data in Excel, it automatically updates in OneNote too. Let’s get started!

Step 1: Open Excel and OneNote

Open the Excel workbook and the OneNote notebook where you want to link the data.

It’s important to have both applications open and running. Make sure you’re on the right sheet in Excel and the correct page in OneNote where you want the data to appear.

Step 2: Select the Data in Excel

Highlight the cells in Excel that contain the data you want to link to OneNote.

Make sure to only select the cells you need. If you select too many, it could make your OneNote page look cluttered and overwhelming.

Step 3: Copy Selected Data

Right-click on the highlighted cells and select ‘Copy’ or press Ctrl+C on your keyboard.

Copying the data is what allows you to transfer it over to OneNote. Be sure you’ve selected the ‘Copy’ option and not ‘Cut’, as ‘Cut’ will remove the data from Excel.

Step 4: Go to OneNote and Paste the Data

Click into the OneNote page where you want the data to appear, then right-click and select ‘Paste’ or press Ctrl+V on your keyboard.

When you paste the data, OneNote will ask you how you want to paste it. You can choose to keep the data linked to the Excel file or just as a static table. Choose the ‘Keep Source Formatting and Link to Excel’ option for a dynamic link.

After completing these steps, your Excel data will be linked within your OneNote page. Any changes you make to the data in Excel will automatically update in OneNote. How cool is that?

Tips: Excel and OneNote Linking

  • Always save your Excel file before linking to OneNote to ensure the most current data is being used.
  • If you move the Excel file after linking, the link will break. Keep the file in the same location.
  • When you update the Excel file, give OneNote a moment to sync and update the data on the page.
  • Use OneNote’s ‘Refresh’ button if the data doesn’t seem to be updating after changes in Excel.
  • Remember that if you copy and paste as a linked object, anyone who views the OneNote will need access to the original Excel file to see the data.

Frequently Asked Questions

Can I link an entire Excel sheet to OneNote?

You can link the entire sheet, but it’s best to link only the data you need to keep things tidy and organized.

Will the links work if I share my OneNote with others?

Yes, but the recipient will need access to the original Excel file to view the linked data.

Can I edit the data in OneNote?

No, you’ll need to edit the data in Excel, and it will update in OneNote once you’ve saved the changes in Excel.

What happens if I move the Excel file after creating the link?

The link will break, and the data will not update in OneNote. Keep the Excel file in the same location to maintain the link.

Can I link data from Excel Online to OneNote?

Yes, you can link from Excel Online the same way you would with the desktop version.


  1. Open Excel and OneNote.
  2. Select the data in Excel.
  3. Copy the selected data.
  4. Paste the data into OneNote.


Linking Excel with OneNote is a fantastic way to enhance your productivity and keep your important data all in one place. Whether you’re a student managing research data, a professional tracking project progress, or just someone who loves being organized, this feature will definitely come in handy. It’s simple, efficient, and once set up, it works like magic. Just remember to save your Excel file before linking, keep the file in the same location to avoid breaking the link, and be patient as OneNote syncs the updates from Excel.

If you follow the steps I’ve outlined, you’ll be linking Excel data to OneNote like a pro in no time. Give it a try and see how it transforms the way you work with data across these two powerful Microsoft applications. Happy linking!

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