How to Find and Replace in Word 2019: Step-by-Step Guide

Have you ever needed to quickly change a word or phrase in a Word document? Fear not, because Word 2019 has got your back with its Find and Replace feature. In less than 100 words, here’s what you need to know: open your document, press Ctrl+H to open the Find and Replace dialog box, type the word you’re searching for in the ‘Find what’ box, type the replacement word in the ‘Replace with’ box, and then click ‘Replace All’ to make the changes throughout the document. Easy as pie, right?

How to Find and Replace in Word 2019 Tutorial

Before you start sweating over a lengthy document, scrambling to correct a repeated mistake, let’s walk you through how to use the find and replace feature in Word 2019. It’s a simple process that will save you tons of time.

Step 1: Open the Find and Replace dialog box

Press Ctrl+H on your keyboard to open the Find and Replace dialog box.

This is your starting point. The dialog box is where all the magic happens. You can also access this box by clicking on the ‘Home’ tab, then selecting ‘Replace’ in the ‘Editing’ group.

Step 2: Enter the word to find

Type the word or phrase you want to find in the ‘Find what’ box.

Be sure to spell the word correctly to ensure the accurate results. If you’re looking for a phrase, you can type the whole phrase here.

Step 3: Enter the replacement word

Type the word or phrase you want to use as a replacement in the ‘Replace with’ box.

Again, accuracy is key here. Make sure you type the replacement word as you want it to appear in the document.

Step 4: Replace the words

Click on ‘Replace All’ to replace every instance of the word in the document.

A dialog box will pop up letting you know how many replacements have been made. If you want to review each instance before replacing, you can click ‘Find Next’ followed by ‘Replace’ to do it one at a time.

After you complete these steps, all instances of the word or phrase you wanted to change will be replaced with the new word you’ve provided. It’s a quick and efficient way to ensure consistency throughout your Word document.

Tips for Finding and Replacing in Word 2019

  • Always save a copy of your document before using the Find and Replace feature. You never know when you might need to revert to the original text.
  • Utilize the ‘Find Next’ button to review each instance before replacing if you’re unsure about the changes.
  • Take advantage of the ‘More’ button in the Find and Replace dialog box for advanced options, like case-sensitive searches.
  • If you’re replacing a word with formatting changes, such as bold or italics, use the ‘Format’ button in the ‘Replace with’ box to set it up.
  • Remember that ‘Replace All’ is a powerful tool – make sure you really want to replace every instance before clicking it.

Frequently Asked Questions

Can I undo a ‘Replace All’ action?

Yes, you can. Just press Ctrl+Z to undo the changes. But remember, this only works if you haven’t performed any other actions after the replacement.

Is there a way to replace text in multiple documents at once?

No, Word does not currently support replacing text across multiple documents simultaneously. You will need to open each document and use the Find and Replace feature individually.

Can I replace text that has specific formatting?

Yes, you can. Click the ‘More’ button in the Find and Replace dialog box and then use the ‘Format’ button to define the formatting for your search.

What happens if I replace a word that doesn’t exist in the document?

If Word can’t find the word you’re trying to replace, it will show a message telling you that the search item wasn’t found. Nothing will be replaced.

Can I search for special characters or line breaks?

Yes, with the ‘Special’ button in the Find and Replace dialog box, you can search for special characters, line breaks, tab characters, and more.


  1. Open the Find and Replace dialog box with Ctrl+H.
  2. Type the word to find in the ‘Find what’ box.
  3. Type the replacement word in the ‘Replace with’ box.
  4. Click ‘Replace All’ to replace the words.


Mastering the Find and Replace feature in Word 2019 can seriously boost your editing efficiency. Whether you’re wrangling a rogue typo that’s snuck its way into a 50-page report or updating company branding across multiple documents, this tool is a lifesaver. And remember, with great power comes great responsibility—double-check your replacements to ensure you haven’t inadvertently altered something important. So next time you’re faced with a seemingly daunting task, just remember how to find and replace in Word 2019, and watch how quickly you can clean up your document. Happy editing!

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