How to Edit Text in Office Word 2016: A Step-by-Step Guide

Editing text in Office Word 2016 is a breeze once you know what you’re doing. Just open the document you want to edit, click where you want to make changes, and start typing. It’s that simple! And after you complete your edits, you’ll have a polished, professional-looking document ready to go.

After completing the editing process, your document will be updated with all your corrections and improvements. It’ll look cleaner, be easier to read, and convey your message more effectively. Whether it’s for work, school, or personal use, mastering text editing in Office Word 2016 is a handy skill to have.


From crafting a resume to drafting an important email, Office Word 2016 is the go-to tool for creating and editing text documents. But, let’s face it, not everyone is a Word wizard. Some of us might feel like we’re fumbling in the dark when it comes to navigating and using this powerful software. Don’t worry; you’re not alone. Whether you’re a student struggling to format your thesis or a professional needing to polish a report, knowing how to edit text in Word is essential.

Text editing is more than just banging out words on a keyboard; it’s an art. It’s about making your document look presentable and ensuring your ideas are communicated clearly. Office Word 2016 offers a plethora of features and functions to help you do just that, but they can be overwhelming if you don’t know where to start. Fear not! This article will guide you through the basic steps of text editing in Office Word 2016. You’ll go from a confused clicker to a confident editor in no time!

Step by Step Tutorial: Editing Text in Office Word 2016

Before we dive into the steps, let’s clarify what we’ll accomplish. Editing text in Office Word 2016 includes tasks like adding or deleting text, formatting fonts and paragraphs, fixing typos, and rearranging content. Let’s go through each step one by one.

Step 1: Open your Document

Begin by opening the Word document you want to edit.

Once you’ve opened your document, you’ll see the text that’s already there. If it’s a new document, it’ll be blank, ready for you to start typing. If you’re working on an existing document, scroll to the section you want to edit.

Step 2: Place the Cursor

Click where you want to start editing to place the cursor at that spot.

The blinking vertical line that appears is the cursor. It indicates where your text will appear when you start typing. You can move it by clicking elsewhere or using the arrow keys on your keyboard.

Step 3: Edit the Text

Start typing to add text, or press the backspace key to delete.

As you type, the text will flow naturally. To delete, simply press the backspace key, and the characters will disappear one by one.

Step 4: Format Your Text

Highlight the text you want to format, then choose the desired style from the ‘Home’ tab.

You can change the font type, size, color, or make it bold, italic, or underlined. This helps to emphasize certain points or make your document more visually appealing.

Step 5: Save Your Changes

After editing, save your document by clicking ‘File’, then ‘Save’, or by pressing Ctrl+S.

It’s important to save frequently to prevent losing your work. You can also use ‘Save As’ to create a new version if you don’t want to overwrite the original document.


Easy to UseOffice Word 2016 has a user-friendly interface that makes text editing straightforward even for beginners.
Versatile Formatting OptionsWith an array of formatting tools, you can customize your document to look exactly how you want it.
CompatibilityEdited documents can be easily shared and are compatible with other versions of Word and text editing software.

Office Word 2016’s ease of use is one of its biggest advantages. Its intuitive design means most people can jump right in and start editing without a steep learning curve. The software’s versatility is another plus; whether you’re writing a novel or a business report, Word has the tools to make your document shine. Lastly, compatibility ensures that the documents you edit can be opened and modified by others, making collaboration a breeze.


Can Be OverwhelmingThe multitude of features and settings can be intimidating for new users.
CostUnlike some text editors, Office Word 2016 is not free and requires a purchase or subscription.
System RequirementsWord 2016 may not run smoothly on older computers due to its system requirements.

For newcomers, Office Word 2016 can feel like a labyrinth of options. It’s easy to get lost among the tabs and tools. Cost is another consideration; while there are free text editors available, Word 2016 comes with a price tag. Additionally, if you’re using an older computer, you might find that it doesn’t run as well as you’d like, which can be frustrating when you’re trying to edit a document.

Additional Information

While we’ve covered the basics, there’s so much more to explore in Office Word 2016 when editing text. Did you know you can track changes so you can see what edits have been made? Or that you can insert comments to provide feedback or explain your edits? These functions are particularly useful when collaborating on a document with others.

Another useful tip is to use keyboard shortcuts to speed up your editing. For example, Ctrl+B will make your text bold, and Ctrl+I will italicize it. Remember, practice makes perfect. The more you use Word 2016, the more comfortable you’ll become with its many features. And let’s not forget about the spell check feature—a lifesaver for catching those pesky typos!


  1. Open your document.
  2. Place the cursor where you want to edit.
  3. Start typing to add or delete text.
  4. Use the ‘Home’ tab to format your text.
  5. Save your changes regularly.

Frequently Asked Questions

Can I edit a PDF in Word 2016?

Yes, you can open a PDF directly in Word 2016, and it will convert the PDF to an editable Word document.

How do I accept or reject tracked changes?

Go to the ‘Review’ tab, and you can accept or reject changes individually or all at once.

Is it possible to recover unsaved changes in Word 2016?

Yes, Word has an auto-recover feature. You can often recover unsaved changes if the program closes unexpectedly.

Can I work on a document with someone else in real-time?

With Office 365 and Word Online, you can collaborate and edit documents with others in real-time.

How do I add a comment to a document?

Highlight the text you want to comment on, go to the ‘Review’ tab, and click ‘New Comment’.


Knowing how to edit text in Office Word 2016 can significantly improve your productivity and the quality of your documents. Whether you’re making minor tweaks or overhauling an entire manuscript, the power of Word 2016 is at your fingertips. So go ahead, dive in, and start editing.

With practice and patience, you’ll soon be a Word wizard, crafting documents that are not just informative but also visually engaging. And if you do hit a snag, remember that the internet is full of resources and guides to help you on your Word journey. Happy editing!

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