How to Add & Delete a User on Mac: A Step-by-Step Guide

Adding and deleting users on a Mac is a pretty straightforward process. If you’re the admin on the computer, you can easily manage user accounts. Within just a few clicks, you can add a new user for a family member or colleague, or delete an account that’s no longer needed. Let’s dive into how you can do this, step by step.

Step by Step Tutorial: How to Add & Delete a User on Mac

Before we get into the nitty-gritty, it’s important to note that you’ll need administrative privileges to add or delete users on a Mac. The following steps will guide you through the process of managing user accounts on your Mac.

Step 1: Open System Preferences

Open the ‘System Preferences’ on your Mac by clicking on the Apple menu and selecting ‘System Preferences.’

This is where all the settings for your Mac are housed. You can customize your computer to your liking from here.

Step 2: Click on ‘Users & Groups’

In ‘System Preferences,’ find and click on the ‘Users & Groups’ icon.

This will bring up a list of all the current users on your Mac.

Step 3: Unlock the Preferences Pane

Click on the lock icon at the bottom left corner of the window and enter your admin password to make changes.

This is a security feature to ensure that only those with the proper authorization can make changes to user accounts.

Step 4: To Add a User, Click on the Plus Sign

To add a new user, click on the plus sign (+) below the list of users.

A new window will pop up where you can fill in the new user’s account details, such as their name, account type, and password.

Step 5: To Delete a User, Select the User and Click the Minus Sign

To delete a user, select the user from the list and click the minus sign (-) below.

A prompt will appear, asking if you want to save the home folder as a disk image or just delete the user’s data. Choose the option you prefer and confirm the deletion.

Once you complete these actions, the new user will be able to log in and use the Mac, or the deleted user’s account will be removed from the computer. This allows you to keep your computer’s user accounts organized and secure.

Tips: How to Add & Delete a User on Mac

  • Always back up important data before deleting a user account to prevent loss of critical information.
  • When adding a user, you can choose between creating an ‘Administrator’ account or a ‘Standard’ account based on the level of access you want the user to have.
  • If you’re deleting a user account that you may need in the future, consider saving the home folder as a disk image.
  • You can enable parental controls for new users, especially useful if the account is for a child.
  • Remember the admin password is essential for adding and deleting users, so keep it secure and accessible.

Frequently Asked Questions

How do I change a user’s account type on a Mac?

To change a user’s account type, unlock the ‘Users & Groups’ preferences pane, select the user, and then choose the new account type from the dropdown menu.

Can I recover a deleted user account on Mac?

If you saved the user’s home folder as a disk image, you can recover the account’s data. However, the account itself cannot be reinstated. You would have to create a new account and then restore the data from the disk image.

How many users can I add to my Mac?

There is no explicit limit on the number of users you can add to a Mac. However, keep in mind that each user occupies disk space, and too many users might slow down the system.

Can I add users without admin rights?

No, you need administrative rights to add or delete users on a Mac.

What happens if I forget my admin password?

If you forget your admin password, you can reset it using your Apple ID or by restarting the Mac in Recovery Mode. However, be cautious as this may lead to data loss.


  1. Open ‘System Preferences.’
  2. Click on ‘Users & Groups.’
  3. Unlock the preferences pane.
  4. Click the plus sign to add a user or the minus sign to delete a user.
  5. Fill in the details for a new user or confirm deletion.


Managing user accounts is a critical aspect of maintaining privacy and security on your Mac. While the process might seem daunting at first, it’s relatively easy once you get the hang of it. Whether you’re setting up a computer for your family or a workspace for your team, understanding how to add and delete a user on Mac is essential. Remember, only do this if you’re the admin and always back up critical data to avoid any loss. If you’re ever in doubt, don’t hesitate to refer back to this guide or seek help from Apple support. Your Mac is an incredibly powerful tool, and with great power comes great responsibility – especially when it comes to user management. Happy computing!

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