How to Add Background Image in Word: A Step-by-Step Guide

Adding a background image to a Word document can spice up an invitation, flyer, or personal project. It’s a simple task that involves accessing the Page Layout menu, choosing Watermark, then selecting Picture. From there, you can navigate to the image you want as your background. Voilà, you’ve got yourself a visually appealing document!

Step by Step Tutorial on How to Add Background Image in Word

Before we dive into the specifics, adding a background image in Word gives your document a personal touch and sets the tone for your content. Let’s walk through the steps.

Step 1: Open Your Word Document

First things first, open up your Microsoft Word document.

When you open your Word document, make sure you have the right document. It’s no fun adding a background to the wrong file and having to start all over again!

Step 2: Go to the Design Tab

Click on the Design tab located on the ribbon at the top of the page.

The Design tab is your go-to for all things related to the appearance of your document. It’s like the wardrobe of Word—full of options to dress up your document!

Step 3: Select Watermark

In the Page Background group, click on Watermark.

Don’t let the term "Watermark" fool you. While it’s usually used to add transparent text, it’s also where you can add a full-fledged background image.

Step 4: Choose Picture

From the Watermark dropdown, select Picture.

Here’s where the magic happens. You get to choose which image will grace the background of your document. Choose wisely!

Step 5: Browse for Your Image

Click on Select Picture to browse your computer for the image you want to use.

This step is like a treasure hunt, except the treasure is on your computer and it’s a picture that’s going to make your document look fabulous.

Step 6: Insert the Image

After selecting your image, click Insert.

And there you have it—the image is now part of your document. It’s like the final piece of a puzzle, completing the picture, literally.

After you complete these steps, your document will have a new background image that you’ve chosen. This image can set the tone for the document and make it more visually appealing to your audience.

Tips for Adding a Background Image in Word

  • Make sure the image you choose is high resolution so it doesn’t look pixelated when stretched across the page.
  • Consider the color and content of your image to ensure that your text is still readable.
  • Use the Washout option if you want your image to be more subtle and not overpower the text.
  • Remember that the background image will be on every page of your document, so choose something appropriate for the entire document.
  • If you’re printing the document, be mindful that a background image can use a lot of ink.

Frequently Asked Questions

What types of files can I use for my background image?

You can use JPEG, PNG, GIF, or BMP files for your background image in Word.

Can I use a background image from the web?

Yes, you can use an image from the web, but make sure you have the rights to use it, and it’s a high-quality image.

How do I remove a background image?

Go back to the Watermark option in the Design tab and select "Remove Watermark."

Will the background image be visible if I convert the Word document to a PDF?

Yes, the background image will appear in the PDF as long as you save or print to PDF correctly.

Can I adjust the transparency of my background image?

Yes, you can adjust the transparency of your image by using the "Washout" option when you insert the picture as a watermark.


  1. Open your Word document.
  2. Click on the Design tab.
  3. Select Watermark.
  4. Choose Picture.
  5. Browse for your image.
  6. Click Insert.


Adding a background image in Word is a breeze with these simple steps. Whether you’re spicing up a party invite or adding a professional touch to a business document, the right image can make all the difference. Just make sure to pick an image that enhances your content without distracting from it. Plus, with those additional tips and the answers to frequently asked questions, you’re now equipped to tackle this task like a pro. So go ahead, give it a try, and watch your documents transform from bland to grand!

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