Creating a Calendar in Excel: Your Step-by-Step Guide

Creating a calendar in Excel may sound complicated, but it’s actually quite simple. All you need is Microsoft Excel, a bit of time, and a willingness to learn something new. Once you’ve got the hang of it, you’ll be able to create customized calendars for any purpose – whether it’s for personal use, work scheduling, or event planning. Ready to get started? Let’s dive in!

Step by Step Tutorial: Creating a Calendar in Excel

Before we start, let’s quickly cover what we’ll be doing. We’re going to create a monthly calendar in Excel from scratch. This involves setting up the grid, formatting the cells, and inputting the dates. Don’t worry – I’ll guide you through each step!

Step 1: Open a New Excel Workbook

Open Microsoft Excel and create a new workbook.

When you open Excel, you’ll see a blank grid. This is where we’ll be building our calendar. Make sure you’ve got a new, clean workbook to start with so that we have a fresh canvas.

Step 2: Set Up the Calendar Grid

Select seven columns and six rows for your calendar grid.

A standard calendar has seven days in a week, so we’ll need seven columns. We also need six rows – one for the days of the week and five for the weeks themselves. Sometimes a month will spill over into a sixth week, so it’s good to have that extra space just in case.

Step 3: Merge Cells for the Month Title

Merge the top row of cells to create a space for the month’s title.

Highlight the top row of cells, right-click, and select “Merge & Center” from the drop-down menu. This gives you a nice, wide space at the top of your calendar to write the name of the month.

Step 4: Input Days of the Week

Type the days of the week into the second row of cells.

Starting with Sunday (or Monday, if you prefer), type each day of the week into the second row of cells. This will serve as your header for the days in your calendar.

Step 5: Format the Calendar

Adjust the size of the cells, choose a font, and add borders to your calendar.

Make the cells square by adjusting the column width and row height so that they’re even. Choose a font that’s easy to read, and add borders around each cell to define the days clearly.

Step 6: Input the Dates

Enter the correct dates for the month, starting in the correct day of the week.

This is where you’ll need a reference calendar. Make sure you start on the right day of the week and fill in all the dates for the month. Be careful not to miss any!

Step 7: Customize and Finalize

Add colors, highlight special dates, and make any final adjustments to your calendar.

This is the fun part! Add some color to your calendar, highlight important dates, or add notes to certain days. Once you’re happy with how it looks, you’re done!

After completing these steps, you’ll have a fully functional calendar for the month. You can print it out, save it for later, or even use it as a template for future months.

Tips for Creating a Calendar in Excel

  • Format cells as “Text” to prevent Excel from changing your date inputs.
  • Use conditional formatting to automatically highlight weekends or special dates.
  • Copy and paste the calendar grid to create additional months more quickly.
  • Use the “Fill Handle” to drag and autofill date numbers.
  • Save your calendar as a template for easy access in the future.

Frequently Asked Questions

How do I print my Excel calendar?

Adjust the print settings to ensure the entire calendar fits on one page before printing.

Can I add pictures or logos to my Excel calendar?

Yes, you can insert images and logos by using the “Insert” tab and selecting “Pictures.”

How can I share my Excel calendar with others?

Save your calendar as a PDF or share the Excel file directly via email or a file-sharing service.

Can I create a yearly calendar in Excel?

Yes, you can create a yearly calendar by repeating the monthly process for each month and linking them together.

How can I set up reminders on my Excel calendar?

You can’t set traditional reminders in Excel, but you can use conditional formatting to highlight upcoming dates or events.


  1. Open a new Excel workbook.
  2. Set up a seven-column by six-row grid.
  3. Merge cells for the month title.
  4. Input days of the week.
  5. Format the calendar’s appearance.
  6. Input the correct dates.
  7. Customize and finalize your calendar.


Creating a calendar in Excel is a fantastic way to stay organized and on top of your schedule. With the ability to customize and tailor your calendar to your specific needs, Excel offers versatility that pre-made calendars simply can’t match. Whether you’re planning for work, school, or personal events, having a detailed calendar can make all the difference in staying efficient and productive.

Remember, the beauty of Excel is that once you’ve created your calendar, you can save it as a template and use it again and again, year after year. Plus, the skills you’ve learned in creating a calendar are transferable to other Excel projects. So go ahead, give it a try, and watch as your scheduling becomes a breeze. And who knows? Maybe you’ll find that you enjoy creating a calendar in Excel so much that you’ll start making them for friends and family too!

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