How to Make a Calendar in Google Sheets: Easy Step-by-Step Guide

Creating a calendar in Google Sheets may sound complex, but it’s easier than you think! Essentially, you’ll create a grid for the days of the week, add dates, and customize it to your liking. With just a few clicks and some basic formatting, you’ll have a personalized calendar ready to help you stay organized.

Step by Step Tutorial: How to Make a Calendar in Google Sheets

Before we dive into the steps, it’s good to know that making a calendar in Google Sheets involves setting up a grid that represents the days of the week and then populating it with the correct dates. You can also add color, text, and other personalized touches to make it truly yours.

Step 1: Set up your sheet

Open a new Google Sheets document and adjust the row and column sizes to create a grid.

When you open a new Google Sheet, it will have a default grid. You’ll want to adjust these cells so they look more like a traditional calendar. This usually means making the cells wider and taller so that you have enough space to add text later on.

Step 2: Label the days of the week

In the first row of your grid, label the columns with the days of the week starting from Sunday to Saturday.

This step is crucial as it sets the foundation for your calendar. Make sure the labels are clear and easy to read, as they will guide you when adding dates and events.

Step 3: Add dates to the calendar

Starting from the appropriate day column, add the dates for the month you are creating the calendar for.

Remember that not all months start on a Sunday, so you might need to leave some cells blank at the beginning of the first week. Make sure to keep the dates aligned with the days they correspond to.

Step 4: Format your calendar

Use Google Sheets’ formatting options to change the color, add borders, or highlight specific days.

This is where you can get creative! You can color-code different types of events, use bold or italic for emphasis, or even add images if you like.

Step 5: Add your events and tasks

In the cells under the correct dates, add any events, tasks, or notes you want to include in your calendar.

This is the functional part of the calendar. Add any important dates like birthdays, appointments, or deadlines. You can also use this space for daily to-dos or reminders.

Once you’ve completed these steps, you’ll have a fully functional and personalized calendar right in Google Sheets. It’s a simple yet powerful way to keep track of your schedule without the need for any fancy software or additional tools.

Tips: Enhancing Your Google Sheets Calendar

  • Use conditional formatting to automatically highlight weekends or important dates.
  • Integrate your calendar with Google Calendar for automatic syncing of events.
  • Share your calendar with others by setting the sharing permissions in Google Sheets.
  • Freeze the top row with the days of the week so it’s always in view while scrolling.
  • Use different tabs for different months to keep your calendar organized throughout the year.

Frequently Asked Questions

What if I want to create a calendar for the whole year?

You can duplicate the tab for each month and adjust the dates accordingly. This way, you’ll have a separate tab for January, February, and so on.

Can I print my Google Sheets calendar?

Absolutely! Just go to File > Print and adjust the settings to fit your calendar on the page. You can print it as is or customize it further before printing.

Can I add images to my calendar in Google Sheets?

Yes, you can insert images into cells to make your calendar more visually appealing. Just go to Insert > Image and choose how you want to add your picture.

How do I make my calendar public?

Click on the Share button in the top-right corner, then change the sharing permissions to ‘Anyone with the link can view’ or ‘Public on the web’.

Can I link cells to other sheets or documents?

Yes, you can create hyperlinks in your calendar to connect to other Google Sheets or even external websites. Use the HYPERLINK function to do this.


  1. Set up your sheet.
  2. Label the days of the week.
  3. Add dates to the calendar.
  4. Format your calendar.
  5. Add your events and tasks.


Creating a calendar in Google Sheets is a breeze once you get the hang of it. The platform’s flexibility allows for a high level of customization, so you can create a calendar that fits your specific needs and style. Whether it’s for personal use, work, or sharing with a team, a Google Sheets calendar can keep you on track with your tasks and appointments. Plus, with the ability to integrate with Google Calendar and share with others, it’s a collaborative tool that can improve productivity and organization. So go ahead, give it a try, and see how making a calendar in Google Sheets can make your life a little more organized.

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