How to Use a Google Sheets Calendar Template: A Step-by-Step Guide

Are you ready to organize your life with a Google Sheets calendar template? It’s a breeze to set up and can help you stay on top of all your appointments, tasks, and events. In just a few simple steps, you’ll have a personalized calendar that you can access from anywhere, anytime. Let’s jump in and see how it’s done, shall we?

Step by Step Tutorial on How to Use a Google Sheets Calendar Template

Before we dive into the how-to, it’s important to know what we’re aiming for here. By following these steps, you’ll create a monthly calendar within Google Sheets that you can edit, customize, and share. You’ll be able to keep track of everything in one place – pretty handy, right?

Step 1: Access a Template

Go to Google Sheets and look for a calendar template.

There are several templates available for free. You can either start with a blank spreadsheet or select one of the pre-made calendar templates. If you’re new to Google Sheets, the templates are a great way to get started without having to set everything up from scratch.

Step 2: Customize the Template

Make it your own by adding personal details to the calendar.

Once you’ve selected a template, you can start customizing it. Change the month and year, add your events, tasks, and reminders. You can also adjust the color scheme and font styles to make it more personalized.

Step 3: Add Events and Tasks

Fill in your calendar with your schedule.

This is where the magic happens. Click on the cell corresponding to the date and type in your event or task. You can add as much or as little detail as you like. If you have recurring events, you can copy and paste them into the appropriate cells.

Step 4: Share Your Calendar

Invite others to view or edit your calendar.

If you’re coordinating with family, friends, or coworkers, you can share your calendar with them. Just click on the ‘Share’ button in the upper right corner and enter their email addresses. You can choose whether they can view or edit the calendar.

Step 5: Maintain Your Calendar

Keep your calendar up-to-date.

As time goes on, you’ll need to add new events, delete old ones, and make adjustments. Regular maintenance will ensure your calendar stays a helpful tool for organizing your life.

After completing these steps, you’ll have a fully functional calendar tailored to your needs. You’ll be able to see your month at a glance, and because it’s in Google Sheets, you can access it from any device that has internet. Handy, right?

Tips on How to Use a Google Sheets Calendar Template

  • Keep it simple – don’t overload your calendar with too much information.
  • Use color coding to easily distinguish between different types of events or tasks.
  • Set reminders for important dates so you never miss a deadline or appointment.
  • If you’re sharing the calendar, establish a system to track who is making changes.
  • Regularly backup your calendar by downloading it as an Excel or PDF file.

Frequently Asked Questions

How do I find calendar templates in Google Sheets?

Go to the Template Gallery in Google Sheets, and you’ll find the calendar templates under ‘Personal.’

Can I sync my Google Sheets calendar with Google Calendar?

Yes, you can export your Google Sheets calendar and import it into Google Calendar for syncing.

Can I print my Google Sheets calendar?

Absolutely! Simply go to ‘File,’ then ‘Print,’ and adjust the settings to your preference before printing.

How do I create a new event in my Google Sheets calendar?

Click on the cell for the date you want and type in your event or task details.

Can other people edit my Google Sheets calendar if I share it with them?

Yes, if you grant them ‘Edit’ permissions when you share the calendar with them.


  1. Access a Template
  2. Customize the Template
  3. Add Events and Tasks
  4. Share Your Calendar
  5. Maintain Your Calendar


There you have it, folks – a simple guide on how to use a Google Sheets calendar template. Whether you’re a busy professional, a student with a heavy course load, or just someone looking to bring a bit more order into their life, this method of keeping track of your days is a game-changer. Not only does it help you stay on top of your schedule, but it also makes sharing and collaboration a breeze.

Remember to personalize the template to fit your style and needs. Consistency is key, so make a habit of updating your calendar regularly. Don’t forget to make use of the tips provided to enhance your Google Sheets calendar experience. And if you ever hit a snag, revisit the frequently asked questions for a quick solution.

So go ahead, give it a try! Once you get the hang of it, you’ll wonder how you ever managed without a Google Sheets calendar template in your organizational toolkit. Happy planning!

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy