How to Insert a Calendar in Excel: Step-by-Step Guide

Inserting a calendar in Excel can be a handy skill, whether you’re scheduling meetings or tracking deadlines. It’s not as hard as it sounds – you can have a functional calendar in your spreadsheet in just a few clicks. Let’s dive into how to get the job done.

Step by Step Tutorial to Insert a Calendar in Excel

Before we start clicking away, let’s understand what we’re going to do. We’ll be using Excel’s built-in templates to insert a ready-made calendar. This will save us time and ensure we have a professional-looking calendar without any fuss.

Step 1: Open Excel and Click on ‘New’

Open your Excel application. On the top-left corner of the screen, you click on the ‘File’ tab, then select ‘New’.

When you click on ‘New’, you’ll see a variety of templates to choose from. This is where you can find the calendar templates offered by Excel – it’s like having a personal assistant who’s great at making schedules!

Step 2: Search for ‘Calendar’ in the Search Bar

You’ll see a search bar at the top of the ‘New’ window. Type ‘calendar’ into this bar and press ‘Enter’.

After you search for ‘calendar’, you’ll be amazed at the variety of calendar templates Excel offers. From yearly overviews to detailed daily planners, there’s something for every need. It’s like having a personal calendar designer at your fingertips!

Step 3: Choose Your Preferred Calendar Template

Scroll through the options and choose a calendar template that suits your needs. Click on the template to see a preview.

Picking the right template is like choosing the perfect outfit – you want something that fits your style and the occasion. Whether you need a simple month view or an elaborate daily planner, pick a template that will make your scheduling a breeze.

Step 4: Click ‘Create’ to Open the Template in Excel

Once you’ve found the right template, click the ‘Create’ button to open it.

By clicking ‘Create’, you’re telling Excel, “Hey, I like this one. Let’s go with this.” And just like that, a brand-new calendar appears in your workbook, ready to be filled with all your important dates.

After completing these steps, you’ll have a fully functional calendar in your Excel spreadsheet. You can start adding your appointments, events, and deadlines right away. The beauty of using an Excel calendar is that it’s highly customizable – you can tweak colors, add notes, and even link it to other data in your workbook.

Tips for Using a Calendar in Excel

  • If you want a calendar for a specific month or year, make sure to include that in your search. Excel has templates for just about everything!
  • Customize your calendar by changing colors and fonts to match your style or company branding.
  • Use Excel’s conditional formatting to highlight important dates, like deadlines or birthdays.
  • Link your calendar to other parts of your spreadsheet, such as task lists or project timelines, for an integrated planning approach.
  • Remember to save your Excel file with the calendar regularly to avoid losing any important information.

Frequently Asked Questions

How do I print my Excel calendar?

To print your calendar, go to ‘File’, then ‘Print’. You can choose the print options that work best for your needs.

Can I share my Excel calendar with others?

Yes, you can share your Excel calendar by saving the file to a shared location, like a cloud service, or by emailing it directly to others.

Can I make a calendar for any year in Excel?

Yes, Excel templates usually allow you to adjust the year, so you can create calendars for any year you need.

Is it possible to add holidays to my Excel calendar?

Some templates include holidays, but you can also manually add holidays by entering them into the appropriate dates on the calendar.

Can I sync my Excel calendar with other calendar applications?

While Excel doesn’t directly sync with other calendar applications, you can export your Excel calendar and import it into other calendar programs.


  1. Open Excel and click on ‘New’
  2. Search for ‘Calendar’ in the search bar
  3. Choose your preferred calendar template
  4. Click ‘Create’ to open the template in Excel


Congratulations, you now know how to insert a calendar in Excel! With this skill in your back pocket, you can easily keep track of all your important dates. Whether you’re a busy professional juggling meetings or a student keeping track of assignment deadlines, Excel calendars can make your life a whole lot easier. Remember, the key to success is staying organized, and what better way to do that than with your very own customized calendar? So go ahead, give it a try, and watch your productivity soar! If you ever get stuck or need more advanced tips, there’s a treasure trove of Excel resources out there just waiting to be explored. Happy scheduling!

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