How to Change a Printer Name in Windows 7

It’s possible that you have more than one printer¬†installed on or connected to your computer. If you have ever gotten a new computer, or used your computer in a different place, then you may have had reason to print to a different computer. Windows will not delete that printer when it is no longer visible to your computer in case you ever need to print to it again.

Unfortunately this can make it confusing when you need to print a document but aren’t sure which printer is the correct one. One helpful way to manage this confusion is by renaming your printer. This lets you specify the name of your printer with something that is easier to identify. (I personally like to use a physical location of the printer, or some other characteristic of it that is easy to remember.) You will then be able to select the printer by its new name whenever you want to print to it.


How to Change the Name of a Printer on a Windows 7 Computer

The steps in this article were performed on a Windows 7 Computer. Note that changing the printer name in this manner will also change how that printer is displayed in lists of available printers in the applications on your computer. If the printer name does not update in an application that is currently open, you may need to quit and restart that application.

Step 1: Click the Start button at the bottom-left corner of the screen.

open the windows 7 start menu

Step 2: Click the Devices and Printers option in the right column of this menu.

open the devices and printers menu



Step 3: Scroll down to find the printer that you want to rename.

find the printer to rename



Step 4: Right-click the printer, then click the Printer Properties option. Note that this step is a cause of confusion for many people, as there is a Printer Properties and a Properties option on this menu. You need to click the Printer Properties option.

how to rename a windows 7 printer



Step 5: Click inside the printer name field at the top of the window, delete the current printer name, then enter the new printer name. Click the OK button at the bottom of the window when you are done.

how to change the name of a printer in windows 7



You can then open a program, like Microsoft Word, and go as if you were about to print a document. You should now see the printer listed with its new name. If not, you may need to restart the program and open it again for the change to take effect.

select the printer



Are you having trouble with print jobs that are stuck in your print queue? Learn how to manage the print spooler in Windows 7 to find a way to fix frustrating issues that can arise with your printer. newsletter

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