How to Sync Mail on iPhone and iPad: A Step-by-Step Guide

Syncing your mail on an iPhone and iPad is a simple task that ensures you can access your emails on both devices without any hassle. By following a few straightforward steps, you’ll have your mail accounts perfectly synced, allowing you to stay connected wherever you are.

How to Sync Mail on iPhone and iPad

Follow these steps to make sure your mail is synced across your iPhone and iPad. This process will ensure that any changes you make in your mail on one device will automatically show up on the other.

Step 1: Open Settings

Open the Settings app on your iPhone or iPad.

The Settings app is where you adjust most of your device’s configurations. It’s the gear icon typically found on your home screen.

Step 2: Go to Passwords & Accounts

Scroll down and tap on “Passwords & Accounts.”

This section contains all your email accounts and allows you to manage them. You’ll see a list of all email accounts currently set up on your device.

Step 3: Add Account

Tap on “Add Account” if you haven’t already added your email account.

Choose your email provider from the list or type it in manually if it’s not listed. Enter your email address and password to connect the account.

Step 4: Synchronize Mail Settings

Ensure the Mail toggle is turned on for the account you want to sync.

This ensures that emails will be received and updated on both your iPhone and iPad. Make sure to do this for any account you want to sync across devices.

Step 5: Repeat on Other Device

Repeat the process on the other device.

Syncing requires setting up the same email account on both devices. So, if you set it up on your iPhone, remember to do the same on your iPad.

After completing these steps, your emails will be synchronized across both devices. Any email you read, delete, or move into folders on one device will reflect on the other.

Tips for Syncing Mail on iPhone and iPad

  1. Use IMAP Instead of POP: IMAP allows for real-time syncing between devices, whereas POP may not.
  2. Check for Updates: Ensure both devices are running the latest iOS version for the best performance.
  3. Enable Push Notifications: This will alert you to new emails immediately.
  4. Regularly Check Account Settings: Sometimes settings can reset after an update.
  5. Clear Cache: This can help if your emails are slow to sync or aren’t updating properly.

Frequently Asked Questions

Why isn’t my email syncing between devices?

Check that both devices are connected to the internet and that IMAP is enabled for your email account.

What is IMAP?

IMAP (Internet Message Access Protocol) allows you to access emails on multiple devices by storing them on a server.

How do I know if I have the latest iOS version?

Go to Settings > General > Software Update on your device to check for updates.

Can I sync more than one email account?

Yes, you can add multiple email accounts and sync them individually.

What if my email provider isn’t listed?

Choose “Other” and manually enter your email settings.


  1. Open Settings.
  2. Go to Passwords & Accounts.
  3. Add Account.
  4. Synchronize Mail Settings.
  5. Repeat on Other Device.


Syncing mail on your iPhone and iPad doesn’t have to be a daunting task. By following the simple steps outlined above, you can ensure that your email is up-to-date across both devices. This means no more missing important emails just because you checked them on a different device. Remember, using IMAP and keeping your devices updated will give you the best experience. So, go ahead, take a few minutes to sync your devices and make your email life a whole lot easier. For more tips and tricks on how to optimize your iOS experience, stay tuned to our updates!

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