How to Refresh Pivot Table in Google Sheets: A Step-by-Step Guide

Refreshing a pivot table in Google Sheets is an easy task, even for those who are not tech-savvy. All you need to do is click on the pivot table, go to the toolbar, and select “Data,” followed by “Pivot table,” and then click “Refresh.” This will update your pivot table with the latest data from your spreadsheet.

Step by Step Tutorial to Refresh Pivot Table in Google Sheets

Before we dive into the steps, let’s understand what we’re doing. Refreshing a pivot table in Google Sheets means updating it to reflect any changes made to the original data set. It’s like giving your pivot table a quick shower to make sure it’s clean and up-to-date!

Step 1: Click on the Pivot Table

First, click on any cell in the pivot table that you want to refresh.

When you click on the pivot table, you’ll notice that the Pivot table editor appears on the right side of your screen. This is where you can make changes to your pivot table, but for now, we’re just focusing on refreshing it.

Step 2: Go to the Toolbar

Next, navigate to the toolbar at the top of your Google Sheets.

The toolbar is where you’ll find all the tools you need to manipulate your data in Google Sheets. It’s like the Swiss Army knife of spreadsheets!

Step 3: Select ‘Data’

In the toolbar, click on the ‘Data’ option.

The ‘Data’ option is where all the magic happens when it comes to manipulating your data. Think of it as the command center for your spreadsheet.

Step 4: Choose ‘Pivot Table’

After clicking ‘Data,’ you’ll see an option for ‘Pivot table’ – click on it.

Choosing ‘Pivot table’ will bring up a menu specifically for pivot table options. It’s like opening a secret door to a room full of pivot table treasures!

Step 5: Click ‘Refresh’

Finally, click on ‘Refresh’ to update your pivot table.

By clicking ‘Refresh,’ you’re giving your pivot table a new lease on life. It’s like a spa day for your data!

After you complete these steps, your pivot table will be updated with the most recent data from your spreadsheet. It’s like your pivot table just got a fresh coat of paint!

Tips to Refresh Pivot Table in Google Sheets

  • Make sure you are working with the correct pivot table before refreshing.
  • It’s a good idea to refresh your pivot table regularly to ensure it reflects the most up-to-date data.
  • If you’ve made significant changes to your original data set, consider creating a new pivot table instead of refreshing the old one.
  • Remember that refreshing your pivot table won’t affect the original data set, only the way the data is displayed in the pivot table.
  • If your pivot table doesn’t seem to be updating, double-check to make sure you’ve selected the correct data range in the Pivot table editor.

Frequently Asked Questions

What is a pivot table?

A pivot table is a tool that allows you to reorganize and summarize selected columns and rows of data in a spreadsheet.

Why do I need to refresh my pivot table?

You need to refresh your pivot table to ensure it displays the most current data from your spreadsheet.

Can I refresh multiple pivot tables at once?

No, you have to refresh each pivot table individually in Google Sheets.

Will refreshing my pivot table change the original data?

No, refreshing your pivot table only updates the displayed data, not the original data set.

What happens if I don’t refresh my pivot table?

If you don’t refresh your pivot table, it will continue to display data based on the original data set, which may be outdated.


  1. Click on the Pivot Table
  2. Go to the Toolbar
  3. Select ‘Data’
  4. Choose ‘Pivot Table’
  5. Click ‘Refresh’


And there you have it, folks! Refreshing your pivot table in Google Sheets is as easy as pie. Remember, pivot tables are powerful tools that can help you make sense of your data, but they can only do their job if they’re up-to-date. By following the steps we’ve outlined in this article, you’ll ensure that your pivot table is always reflecting the most current information. Don’t forget to make use of our tips and the FAQ section if you run into any hiccups. Refreshing your pivot table routinely will keep your data analysis sharp and accurate. Now go forth and refresh those pivot tables like a pro!

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