How to Password Protect a Word 2019 Document: A Step-by-Step Guide

Worried about prying eyes peeking into your Word 2019 document? Fear not! Password protecting your Word document is a piece of cake. All you need is a few clicks, and your document will be safe and secure. Ready to learn how? Let’s get started.

Step by Step Tutorial on How to Password Protect a Word 2019 Document

Before we dive into the steps, let’s understand what we’re aiming for. Password protecting your Word 2019 document will prevent unauthorized access, ensuring that only those with the password can view or modify the content.

Step 1: Open your Word 2019 document.

Once your document is open, you’re ready to start the process of securing it.

Step 2: Click on the ‘File’ tab.

The ‘File’ tab is located in the top-left corner of the Word window. Clicking on it will take you to the backstage view, where you can manage your document settings.

Step 3: Select ‘Info’ from the left-hand menu.

Under the ‘Info’ section, you’ll find various options to manage your document’s properties and protect it.

Step 4: Click on ‘Protect Document’ and choose ‘Encrypt with Password’.

The ‘Protect Document’ button will reveal a drop-down menu. From there, selecting ‘Encrypt with Password’ will prompt you to enter a password.

Step 5: Enter your desired password and click ‘OK’.

Choose a strong password that’s a mix of letters, numbers, and symbols. You’ll need to enter it twice to confirm.

Step 6: Re-enter your password and click ‘OK’ to confirm.

Double-check that you’ve entered your password correctly before confirming. Mistyping could lock you out of your document.

After you complete these steps, your document will require a password to open. Rest easy knowing that your content is protected from unauthorized access.

Tips for Password Protecting a Word 2019 Document

  • Use a unique password that’s hard for others to guess.
  • Write down your password and store it in a secure place.
  • Avoid using easily accessible information, like your birth date, as a password.
  • Regularly update your password for added security.
  • Before sharing your document, make sure the recipients have the password.

Frequently Asked Questions about Password Protecting a Word 2019 Document

What happens if I forget my password?

Unfortunately, if you forget your password, Microsoft cannot retrieve it for you. It’s crucial to store your password safely.

Can I remove the password protection later?

Yes, you can remove password protection by following similar steps and leaving the password field blank.

Will password protecting my document encrypt it?

Yes, the password protection also encrypts your document, adding an extra layer of security.

Can I set a password for read-only access?

No, setting a password will require it for both opening and editing the document.

Is password protection available in all versions of Word?

Password protection is available in most versions of Word, but the steps may vary slightly.

Summary of Steps

  1. Open your Word 2019 document.
  2. Click on the ‘File’ tab.
  3. Select ‘Info’.
  4. Click on ‘Protect Document’ and choose ‘Encrypt with Password’.
  5. Enter and confirm your password.


Securing your Word 2019 document with a password is an effective way to protect your sensitive information from prying eyes. By following the steps outlined above, you can easily add a password to your document, ensuring that only authorized individuals can access it. Remember to choose a strong, unique password and keep it in a safe place. Don’t let the fear of forgetting your password deter you; the peace of mind gained from protecting your document is invaluable. Start password protecting your Word 2019 documents today and take control of your digital privacy.

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