How to Make a Table in Word 2019: A Step-by-Step Guide

Creating a table in Word 2019 is a straightforward process that can greatly enhance the organization and presentation of data in your document. Whether you’re working on a report, planning an event, or just trying to keep track of information, a well-constructed table can be incredibly useful. Here’s a quick overview: simply open Word, go to the Insert tab, click on ‘Table,’ select the desired number of rows and columns, and voilà! Your table is ready for data entry.

Step by Step Tutorial: Making a Table in Word 2019

Before we dive into the steps, it’s worth noting that adding a table to your Word document can help to visually organize information, making it easier for readers to follow and understand. Let’s get started.

Step 1: Open Microsoft Word 2019

Open your Microsoft Word 2019 application to get started.

Once you have Word open, you’ll be ready to begin the process of creating your table. If you’re working with an existing document, make sure you’re in the location where you want the table to appear before you start.

Step 2: Navigate to the ‘Insert’ tab

Click on the ‘Insert’ tab at the top of the Word window.

This tab is where you’ll find all the options for adding various elements to your document, including tables. It’s your gateway to transforming a plain document into something more visually appealing and structured.

Step 3: Click on ‘Table’

Find and click on the ‘Table’ button in the ‘Tables’ group.

When you click on ‘Table,’ a drop-down menu will appear. This menu offers several ways to create your table, including a grid and the option to draw a custom table. But for now, we’ll stick with the basics.

Step 4: Select the number of rows and columns

Hover over the grid to select the number of rows and columns for your table.

As you move your cursor over the grid, you’ll see a live preview of what your table will look like. Click to confirm your selection, and the table will be inserted into your document.

After completing these steps, you’ll have a basic table in your Word document. Now, it’s time to populate it with data and customize it to fit your needs.

After you insert a table, Word will automatically switch to the ‘Table Design’ and ‘Layout’ tabs. These tabs provide you with all the tools you need to format your table, adjust its size, merge cells, and more. This is where the real fun begins, as you can make your table match your document’s style and purpose.

Tips for Making a Table in Word 2019

  • Keep your table as simple as possible to ensure clarity and ease of reading.
  • Use the ‘Table Design’ tab to apply pre-designed styles and customize the look of your table.
  • You can add or delete rows and columns after creating the table by right-clicking within the table and selecting the appropriate option.
  • Consider using ‘Header Rows’ for titles that remain visible if the table extends beyond one page.
  • If you have a lot of data, you can convert your table to a graph or chart for better visualization.

Frequently Asked Questions

How do I resize my table in Word 2019?

To resize your table, simply click and drag the borders of the cells, rows, or columns. You can also use the ‘Layout’ tab to specify exact measurements.

Can I merge cells in a Word 2019 table?

Yes, you can merge cells by selecting the cells you want to merge, right-clicking, and choosing ‘Merge Cells’ from the context menu.

How can I add a caption to my table in Word 2019?

To add a caption, right-click on the table, select ‘Insert Caption,’ and enter your desired text. You can also format and position your caption as needed.

Is it possible to sort data in a Word 2019 table?

Absolutely! Click within the table, go to the ‘Layout’ tab, and use the ‘Sort’ button to organize your data alphabetically, numerically, or chronologically.

How do I convert text to a table in Word 2019?

To convert text to a table, highlight the text you want to convert, go to the ‘Insert’ tab, click ‘Table,’ and then select ‘Convert Text to Table.’ You’ll be able to choose the number of rows and columns, as well as the text separation method.


  1. Open Microsoft Word 2019.
  2. Click on the ‘Insert’ tab.
  3. Select the ‘Table’ button.
  4. Choose the number of rows and columns.


Making a table in Word 2019 is a walk in the park once you know the steps. It’s like putting together a puzzle – you need the right pieces in the right places. And guess what? You’ve got all the pieces now. A table can turn a sea of data into an organized display where everything has its place. It can make or break the readability of your document, so play around with it, get the hang of it, and watch your documents transform.

Remember, practice makes perfect. Don’t be afraid to experiment with different table styles and layouts until you find the perfect fit for your needs. And if you ever get stuck, Microsoft Word offers a ton of resources and help guides to get you back on track. So go on, give it a try, and see how a simple table can make a huge difference in your document presentation.

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