How to Freeze a Row in Excel: Step-by-Step Guide

Freezing a row in Excel is a handy trick to keep certain data in view as you scroll through your spreadsheet. It’s like having a stationary header at the top of your sheet that stays put, no matter how far down you go. In this article, we’ll walk you through the simple steps to freeze a row in Excel, offer some tips to make the most of this feature, and answer some common questions that might pop up along the way.

Step by Step Tutorial: How to Freeze a Row in Excel

Before we dive into the steps, let’s understand what we’re aiming to achieve. Freezing a row in Excel ensures that this row remains visible on the screen as you scroll through your spreadsheet. It’s particularly useful when dealing with large sets of data where you need to keep the headings in view.

Step 1: Open your Excel spreadsheet

Open the Excel spreadsheet where you want to freeze a row.

This step is pretty straightforward. Just make sure you have the spreadsheet open where you need the row frozen. This will typically be a spreadsheet with a lot of data where you need to scroll down but want to keep the column headers in sight.

Step 2: Select the row below the one you want to freeze

Click on the number of the row below the row you want to freeze.

For instance, if you want to freeze the first row, click on the number “2” to select the second row. This step is crucial because Excel freezes all rows above the one you’ve selected.

Step 3: Go to the View tab

Click on the View tab in the Excel ribbon at the top of the screen.

The View tab is where you’ll find all the options to change how you see your spreadsheet. It’s also where the Freeze Panes feature is located.

Step 4: Click on Freeze Panes

Click on ‘Freeze Panes’ in the ribbon, then select ‘Freeze Top Row’ or ‘Freeze Panes’ from the dropdown menu.

If you select ‘Freeze Top Row’, Excel will automatically freeze the first visible row of your spreadsheet. If you choose ‘Freeze Panes’, Excel will freeze all the rows above the row you’ve selected.

After completing these steps, the row you wanted to freeze should now be stationary at the top of your spreadsheet, no matter how much you scroll down.

What happens after freezing a row

After you’ve frozen a row in Excel, you’ll notice a solid line appears below the frozen row. This line indicates the division between the frozen and unfrozen parts of your sheet. You can scroll down or up, and the frozen row will remain in place.

Tips for Freezing Rows in Excel

Here are some additional tips to keep in mind when freezing rows in Excel:

  • If you want to freeze multiple rows, select the row below the last row you want to freeze.
  • You can freeze rows and columns at the same time by selecting a cell below and to the right of the rows and columns you want to freeze.
  • To unfreeze rows, simply go back to View > Freeze Panes and select ‘Unfreeze Panes’.
  • Keep in mind that freezing rows only affects the current worksheet, not the entire workbook.
  • If you’re working with a filtered list, freeze the row before applying the filter to avoid any confusion.

Frequently Asked Questions

Can I freeze more than one row at a time?

Yes, you can freeze multiple rows in Excel. Just select the row below the last row you want to freeze and then follow the same steps we’ve discussed.

Will freezing rows affect how my spreadsheet prints?

No, freezing rows does not affect printing. It only changes how you view the spreadsheet on your screen.

What if I want to freeze columns instead of rows?

The process is similar. Instead of selecting the row below, you would select the column to the right of the column you want to freeze, then choose ‘Freeze First Column’ or ‘Freeze Panes’.

How do I unfreeze rows?

To unfreeze rows, go to the View tab, click on ‘Freeze Panes’, and select ‘Unfreeze Panes’.

Can I freeze rows in Excel Online?

Yes, the steps to freeze rows in Excel Online are the same as in the desktop version.


  1. Open your Excel spreadsheet.
  2. Select the row below the one you want to freeze.
  3. Go to the View tab.
  4. Click on Freeze Panes and select the appropriate option.


Freezing a row in Excel can be a game-changer when working with large data sets. It allows you to maintain context while scrolling, which can significantly increase productivity and reduce errors. Once you get the hang of it, you’ll find yourself using this feature quite frequently. Remember, the key is to select the row below the one you want to keep in view. And if you ever need to revert the changes, unfreezing is just as simple. With the helpful tips and FAQs we’ve included, you should now be well-equipped to make the most out of this useful Excel functionality. Happy spreadsheeting, and may your rows stay put!

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