How to Extract Excel Files From Revit: A Step-by-Step Guide

Extracting Excel files from Revit can be done swiftly with a few clicks. Here’s a quick run-through: you’ll go to the Revit file you want, use the built-in export feature, and simply export the data into a generated Excel file. Voila, your data is now in an easily accessible spreadsheet format!

After you’ve completed the extraction, you’ll have a tidy Excel file containing all the Revit data you exported. This makes it a breeze to analyze, manipulate, or share the data as needed.


Have you ever been knee-deep in a Revit project and found yourself wishing you could work with the data in a more flexible format, like Excel? Well, you’re in luck! Extracting Excel files from Revit is a nifty trick that can save you time and open up a world of possibilities. It’s a process relevant to architects, engineers, construction professionals, and anyone else who uses Revit for their building projects.

Why is this important, you ask? Imagine being able to quickly sort, filter, or pivot your Revit data. Or maybe you want to share your data with someone who doesn’t have Revit. Excel files make all of this possible and more. So whether you’re looking to streamline your workflow, collaborate with others, or simply prefer the familiarity of Excel, learning how to extract Excel files from Revit is an invaluable skill.

Step by Step Tutorial: Extracting Excel Files from Revit

Before diving into the steps, it’s important to understand what these instructions will help you achieve. By following them, you’ll harness the power of Revit’s built-in tools to create an Excel file that mirrors the data in your Revit project.

Step 1: Open your Revit Project

Open the Revit project that contains the data you want to export.

This is self-explanatory, but make sure you have all the necessary permissions to access and modify the project if needed.

Step 2: Go to the “File” Menu

Click on the “File” menu located at the top-left corner of the screen.

In this menu, you’ll find a range of options, but for our purpose, the ‘Export’ feature is the gold nugget.

Step 3: Choose “Export” and then “Reports”

From the drop-down menu, hover over “Export” and then select “Reports”.

This step might seem a bit hidden within the menu maze, but once you’ve found ‘Reports’, you’re on the right track.

Step 4: Select the Data to Export

Choose the data you wish to export and ensure it’s correctly configured for Excel.

Revit will offer several options for data selection, so make sure to choose the one that aligns with the information you need in Excel.

Step 5: Confirm and Export

Once you’ve selected the data, confirm the action and export the file.

Give your Excel file a name that makes sense and choose a location that’s easy to remember. Congratulations, you’ve now exported your Revit data into Excel!


FlexibilityExtracting data into Excel allows for more flexible manipulation of the information. Excel’s tools enable sorting, filtering, and visualizing data in ways that might not be possible within Revit.
CollaborationSharing data becomes more straightforward when it’s in Excel format. Not everyone has access to or knows how to use Revit, but most people can navigate Excel.
FamiliarityMany professionals are more familiar with Excel than they are with Revit when it comes to data analysis. Working in a familiar environment can increase efficiency and reduce errors.


Data SimplificationSome of Revit’s complex data may become oversimplified when exported to Excel. Certain nuances or details from the original format might get lost in translation.
Manual UpdatesAny changes made in the Excel file won’t reflect back in the Revit project. Updates would have to be made manually in both files, which can be time-consuming.
Learning CurveWhile the extraction process is straightforward, learning how to maximize the use of Excel with Revit data might require some upskilling for those less experienced with data manipulation.

Additional Information

While extracting Excel files from Revit is a straightforward task, there are some additional tidbits worth knowing. For starters, not all Revit data is exportable, so understanding the limitations of what you can and cannot export is crucial. Additionally, consider the formatting of your Excel file; sometimes, data may not appear as expected due to the differences in how Revit and Excel handle information. It’s also worth mentioning that third-party plugins are available that can enhance the data export experience, providing more options and flexibility. These plugins can be particularly useful for larger datasets or more complex projects.

Remember to always double-check the exported data for accuracy. After all, the last thing you want is to make decisions based on incorrect information. And of course, let’s not forget to use the prompt keyword: extracting Excel files from Revit is a skill worth mastering in the digital age of architecture and construction.


  1. Open the Revit project.
  2. Click on the “File” menu.
  3. Hover over “Export” and select “Reports”.
  4. Choose the data to export.
  5. Confirm and export the file.

Frequently Asked Questions

What types of data can I export from Revit to Excel?

You can export various types of data, including schedules, quantity takeoffs, and other reportable project data.

Is it possible to export 3D model data from Revit to Excel?

No, Excel is a spreadsheet software and cannot handle 3D model data. However, you can export parametric data related to the 3D models.

Can I import Excel data back into Revit?

Yes, but the process is a bit more complex and may require additional tools or plugins to ensure the data is compatible with Revit.

Will the formatting from Revit be preserved in Excel?

Some formatting may be preserved, but Excel has its own formatting system, so there may be differences.

Is it necessary to have Revit open to export data to Excel?

Yes, you need to have the Revit project open to access the export feature.


Extracting Excel files from Revit is like opening a door to a whole new realm of data management. It’s an uncomplicated process that can significantly enhance your workflow and collaboration efforts. The advantages of flexibility, ease of sharing, and working within a familiar environment outweigh the few drawbacks.

With this newfound knowledge, you hold the power to transform raw Revit data into insightful, shareable, and manageable Excel spreadsheets. Give it a try, and watch how it streamlines your processes and simplifies your life in the world of design and construction. And remember, the key to success is not just extracting Excel files from Revit, but knowing how to utilize that data to its fullest potential.

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