How to Create Barcodes in Excel: A Step-by-Step Guide

Creating barcodes in Excel might sound like a task for tech wizards, but guess what? You can do it too! All you need is a spreadsheet with your data and a little bit of know-how. Within a few simple steps, you’ll be able to generate barcodes that can be used for inventory management, product identification, or whatever your heart desires. So, let’s dive in and get those barcodes popping up in your Excel sheet!

Step by Step Tutorial: How to Create Barcodes in Excel

Before we get into the nitty-gritty, let’s understand what we’re aiming for here. By the end of these steps, you’ll have a set of barcodes that correspond to the data you input in Excel. Whether it’s a list of product codes or inventory numbers, you’ll see them all turned into scannable barcodes.

Step 1: Set up your Excel document

Begin by preparing your Excel document with the data you want to turn into barcodes.

Having a well-organized Excel document is key to creating accurate barcodes. Ensure that the data you want to convert into barcodes is neatly entered into individual cells without any errors. It’s essential to have a clean starting point to avoid any barcode mishaps.

Step 2: Choose a barcode font

Install a barcode font on your computer that Excel can use to convert your data into barcodes.

There are various barcode fonts available, such as Code 39 or Code 128. Make sure to choose one that suits your needs and is compatible with the scanners you’ll be using. Once downloaded, install the font just like any other on your computer.

Step 3: Format the data cells

Apply the barcode font to the cells in Excel that contain the data you want to convert.

After selecting the cells with your data, simply change the font to the barcode font you installed earlier. Voilà! Your data will transform into a series of bars and spaces that can be read by a scanner.

Step 4: Test the barcodes

Scan the barcodes using a barcode scanner to ensure they are readable and accurate.

This step is crucial. You don’t want to print hundreds of labels only to find out they don’t scan correctly. Test each barcode with a scanner and confirm that the output matches the original data.

Step 5: Print or save your document

Once you’ve confirmed your barcodes work, you can print them out or save your document for future use.

Now that you’ve tested and confirmed the barcodes are in working order, you’re all set to use them as needed. Whether that’s sticking them on products, filing them away for inventory, or sharing them with your team, they’re ready to go!

After completing these steps, you’ll have a set of functional barcodes that correspond with the data in your Excel document. Whether you’re tracking inventory, setting up a checkout system, or organizing a library of resources, these barcodes will come in handy.

Tips: How to Create Barcodes in Excel

  • Make sure to use a unique identifier for each item you want a barcode for to avoid duplicates.
  • Keep the data to be barcoded simple and free from special characters to ensure compatibility with the barcode font.
  • Always double-check the accuracy of the data before converting it to barcodes to avoid errors.
  • Consider the size of the barcode when printing; too small, and scanners may struggle to read them.
  • Explore barcode add-ins for Excel for more advanced features and functionality.

Frequently Asked Questions

What is a barcode font?

A barcode font is a specially designed font that converts regular numbers and letters into barcode symbols that can be scanned by a barcode reader.

Do I need special software to create barcodes in Excel?

No, you don’t need special software. As long as you have a barcode font installed, you can use Excel to create barcodes.

Can I create QR codes in Excel as well?

Yes, you can create QR codes in Excel using similar methods, but you may need a different font or add-in specific to QR codes.

How do I scan the barcodes once they’re created?

You’ll need a barcode scanner, which can be a handheld device or a smartphone app that reads barcodes.

Can I use barcodes created in Excel for commercial products?

Yes, as long as the barcodes meet the required standards for commercial use, you can use them on your products.


  1. Set up your Excel document with the data.
  2. Choose and install a barcode font.
  3. Format the data cells with the barcode font.
  4. Test the barcodes with a scanner.
  5. Print or save the barcoded document.


In conclusion, creating barcodes in Excel is a straightforward process that can greatly benefit anyone dealing with inventory, product management, or any system that requires quick and accurate identification. By following the steps outlined in this guide, you’ve learned how to set up your data, choose and install a barcode font, apply it to your data, test for accuracy, and then print or save your document for future use. Remember, the key to success is in the details—ensure your data is accurate, choose the right font, and always test your barcodes.

However, creating barcodes is just the first step. The real magic happens when you integrate these barcodes into your workflow. Imagine the efficiency of scanning an item and having all the relevant information pop up instantly—no typing, no searching, just instant access. That’s the power of barcodes, and now you have the knowledge to harness it.

If you’re looking to streamline your operations, reduce errors, and boost productivity, embrace the barcode system. And if you ever hit a snag, remember that there’s a whole community of Excel and barcode enthusiasts out there, full of forums, tutorials, and guides to help you out. So go ahead, take that first step, create your barcodes in Excel, and watch your system transform into a model of efficiency and accuracy.

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