How to Convert PDF to Excel Free: A Step-by-Step Guide

Converting a PDF to Excel for free may seem like a daunting task, but it’s actually quite simple. The process involves using a free online converter or software that can extract the data from your PDF and export it into a .xlsx or .csv file that can be opened in Excel. In just a few steps, you can have your PDF data ready to analyze and work within Excel.

Step by Step Tutorial: How to Convert PDF to Excel Free

Before we dive into the steps, it’s important to know that this process will allow you to transfer the data from your PDF file into an Excel spreadsheet. This is especially useful if you have tables or lists in your PDF that you want to manipulate or analyze in Excel.

Step 1: Choose a free online PDF to Excel converter

Select a reputable online converter that’s free to use.

There are many online tools available, but it’s important to choose one that is secure and reliable. Look for a converter that doesn’t require you to download any software, and that guarantees your privacy.

Step 2: Upload your PDF file

Click on the upload button and select the PDF file you want to convert.

Make sure your PDF file is not password protected, as this can prevent the converter from accessing the data. If your file is password protected, you’ll need to remove the password before uploading.

Step 3: Choose Excel as the export format

Select Excel as the format you want your PDF to be converted to.

Most converters will give you the option to choose between .xlsx or .csv formats. Choose the one that best fits your needs.

Step 4: Convert the file

Click on the convert button to start the conversion process.

The conversion process may take a few seconds to a few minutes, depending on the size of your PDF file.

Step 5: Download the converted file

Once the conversion is complete, download the new Excel file to your computer.

Make sure to save the file in a location where you can easily find it, and double-check that all the data has been transferred correctly.

After completing these steps, you should have a fully functional Excel file with all the data from your PDF. You can now use Excel’s tools to analyze the data, create charts, or perform any other tasks that Excel is capable of.

Tips: Converting PDF to Excel Free

  • Ensure the PDF you want to convert is not scanned, as scanned documents can be difficult to convert accurately.
  • If your PDF has multiple pages, check that the converter supports converting all pages at once.
  • Double-check that your converter can handle the specific version of Excel you’re using.
  • If you have sensitive data, consider using a converter that offers file encryption.
  • Test the converter with a non-essential PDF first to make sure it meets your needs.

Frequently Asked Questions

What if my PDF is a scanned document?

Scanned documents may not convert as accurately because they’re essentially images. Some converters have OCR (Optical Character Recognition) which can help, but results may vary.

Can I convert a PDF with multiple pages?

Yes, many converters support converting multiple pages, but you may need to check the settings or options to ensure all pages are included.

Is it safe to use online converters?

It can be, but make sure to use a converter from a reputable source and one that offers secure file transfers.

Will the formatting be the same in Excel?

It should be close, but some adjustments may be necessary since PDF and Excel have different formatting capabilities.

What if I need to convert a large file?

Some online converters have limits on file size. If your PDF is very large, you may need to look for a converter that specifically supports large files.


  1. Choose a free PDF to Excel converter
  2. Upload your PDF file
  3. Select Excel as the export format
  4. Convert the file
  5. Download the converted Excel file


Converting a PDF to Excel for free is a handy skill that can save you a lot of time and hassle, especially if you’re dealing with data trapped in a non-editable format. By following the simple steps outlined in this article, you can efficiently transfer your data from a PDF into a usable Excel spreadsheet. Remember to choose a reliable and safe converter, and always double-check your converted files for accuracy. With the right tools and a bit of patience, converting PDF to Excel can be a breeze. So, why not give it a try and see how it can streamline your workflow?

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