Google Sheet How-To: Grouping Rows for Better Organization

Grouping rows in Google Sheets can be a game-changer when it comes to organizing and analyzing data. It’s a simple process that allows you to collapse and expand sections of your spreadsheet for a cleaner look and easier navigation. Ready to get your data in order? Let’s dive in!

Step by Step Tutorial: Grouping Rows in Google Sheets

Before we get into the nitty-gritty, let’s understand what we’re aiming for. Grouping rows will enable you to create a hierarchy in your data, making it more manageable and presentable. Here’s how you can do it:

Step 1: Select the Rows You Want to Group

Click and drag your cursor over the numbers on the left side to highlight the rows you wish to group.

Grouping in Google Sheets starts with selecting the rows you want to be grouped together. Make sure you don’t include any rows that you want to remain outside of the group.

Step 2: Right-Click and Choose “Group Rows”

After selecting the rows, right-click and find the “Group rows X-X” option in the menu that appears.

This is where the magic happens. By clicking “Group rows X-X,” you’re telling Google Sheets to treat the selected rows as a unit. This means you’ll be able to collapse or expand them with just one click.

Step 3: Use the Collapse/Expand Icon

Once grouped, you’ll notice a bracket-like icon on the left side. Click this icon to collapse or expand your grouped rows.

The collapse/expand feature is incredibly useful for managing large datasets. When you collapse a group, you’ll see a neat, organized spreadsheet; expanding it will reveal the detailed data hidden within.

After completing these steps, you’ll have a well-organized spreadsheet that allows you to hide or reveal grouped data as needed. It’s a simple yet effective way to manage large amounts of information.

Tips for Grouping Rows in Google Sheets

  • Make sure you only select the rows you want to group; accidental inclusion can lead to confusion.
  • You can group multiple levels within a sheet for an even more organized approach.
  • Keyboard shortcuts can speed up the process: Alt + Shift + Right Arrow to group, Alt + Shift + Left Arrow to ungroup.
  • If you have headers or titles in your rows, keep them outside the group for easier reference.
  • Remember, you can always adjust your groups by adding or removing rows even after you’ve created them.

Frequently Asked Questions

Can I group columns in Google Sheets as well?

Yes, the process is similar to grouping rows. Just select the columns, right-click, and choose “Group columns.”

Is there a limit to how many rows I can group together?

No, there’s no specific limit. However, consider the practicality of grouping a vast number of rows as it may become cumbersome to manage.

Can I create subgroups within a group?

Absolutely, this is known as nested grouping and can help you organize your data even further.

How do I ungroup rows?

Right-click on the grouped rows and choose “Ungroup rows” from the menu.

What if I don’t see the option to group rows?

Ensure you’re using Google Sheets and not another spreadsheet program. Grouping is a feature specific to Google Sheets.


  1. Select the rows you want to group
  2. Right-click and choose “Group rows”
  3. Use the collapse/expand icon to manage visibility


Grouping rows in Google Sheets is a straightforward process that can dramatically improve the way you work with data. With the ability to collapse and expand sections, your spreadsheets become more navigable and less overwhelming. Whether you’re dealing with financial reports, project plans, or any dataset, mastering this skill can save you time and help you present your information more effectively. Remember to utilize the tips provided for an even smoother experience, and don’t hesitate to experiment with different groupings to find what works best for your needs. As always, if you have any further questions about how to group rows in Google Sheets or related topics, there are plenty of online resources and communities available to help you out. Keep exploring, keep organizing, and watch your productivity soar!