How to Remove Text from a Cell in Excel: A Step-by-Step Guide

Removing text from a cell in Excel is a common task for anyone who deals with data. The process is straightforward, and once you get the hang of it, you’ll be able to clean up your spreadsheets in no time. Let’s dive into how to do it.

Step by Step Tutorial: How to Remove Text from a Cell in Excel

When you’re working with data in Excel, there might be times when you want to remove specific text from a cell. Maybe there’s an unwanted word or a string of characters messing up your data’s consistency. Fear not, because Excel has got you covered with some nifty functions and features to get rid of that pesky text.

Step 1: Select the cell you want to edit

Click on the cell that contains the text you want to remove.

Selecting the cell is the first step because you need to tell Excel where the text you want to remove is located. Make sure you click on the exact cell to avoid any accidental changes to other data.

Step 2: Use the Find and Replace feature

Press Ctrl + F to open the Find and Replace dialog box, then go to the Replace tab.

The Find and Replace feature in Excel is a powerful tool that lets you search for specific text and replace it with something else or nothing at all. This is what we’ll use to remove the text from your cell.

Step 3: Enter the text you want to remove in the ‘Find what’ field

Type in the exact text or characters you want to get rid of.

Be precise with the text you enter in the ‘Find what’ field. Excel will search for this exact string of characters, so if you make a mistake, it won’t find the text you’re trying to remove.

Step 4: Leave the ‘Replace with’ field blank

Don’t type anything in the ‘Replace with’ field because we want to remove the text, not replace it.

By leaving the ‘Replace with’ field blank, you’re telling Excel to replace the text you want to remove with nothing, effectively deleting it from the cell.

Step 5: Click ‘Replace All’

Hit the ‘Replace All’ button to remove all instances of the text from your cell or spreadsheet.

After clicking ‘Replace All,’ Excel will search for the text in the cell you selected (or the entire sheet if you didn’t select a specific cell) and remove it. Voila! The text is now gone.

After completing these steps, you’ll find that the text you wanted to remove from your cell in Excel is no longer there. The cell will be clean and free of the unwanted characters, allowing you to have consistent and clean data.

Tips: How to Remove Text from a Cell in Excel

  • Double-check the text you want to remove to ensure accuracy before using the Find and Replace feature.
  • If you only want to remove text from a specific cell, make sure only that cell is selected before you start.
  • Use wildcards like asterisks (*) in the Find and Replace feature to remove text patterns.
  • Remember that the Find and Replace feature is case-sensitive, so be mindful of uppercase and lowercase letters.
  • If you make a mistake, you can use the Undo feature (Ctrl + Z) to revert the changes.

Frequently Asked Questions

What if I only want to remove part of the text in a cell?

You can still use the Find and Replace feature. Just enter the part of the text you want to remove in the ‘Find what’ field.

Can I remove text from multiple cells at once?

Yes, you can. Either select all the cells you want to edit or don’t select any cells to apply the change to the entire spreadsheet.

Is there a way to remove text without using Find and Replace?

Yes, you can use Excel functions like SUBSTITUTE or REPLACE, but these are more complex and require a bit of Excel knowledge.

How do I remove text from a cell in Excel on a Mac?

The process is the same as on a Windows PC, but instead of pressing Ctrl + F, you’ll use Command + F to open the Find and Replace dialog box.

Can I remove numbers from a cell using the same steps?

Yes, the Find and Replace feature works for numbers, text, and special characters.


  1. Select the cell.
  2. Open Find and Replace (Ctrl + F).
  3. Enter text in ‘Find what’ field.
  4. Leave ‘Replace with’ field blank.
  5. Click ‘Replace All’.


Removing text from a cell in Excel doesn’t have to be a headache. With the Find and Replace feature, a few clicks are all it takes to clean up your data. Remember, Excel is a powerful tool, and learning these little tricks can save you a ton of time and frustration. Whether you’re a seasoned pro or a beginner, taking the time to learn how to manipulate text in your spreadsheets will pay off in the long run. So next time you find yourself staring down a cell with some unwanted text, stay calm, and remember these simple steps. Happy Excel-ing!

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