How to Print Checks With MS Office: A Step-by-Step Guide

Printing checks with MS Office is a simple process that can save you time and money. With just a few clicks, you can create professional-looking checks that are ready to be printed and used. Whether you’re running a small business or managing your personal finances, printing your own checks can be a convenient option.

Step by Step Tutorial: How to Print Checks With MS Office

Before we dive into the steps, it’s important to note that printing checks with MS Office requires you to have pre-printed check stock and a printer. The following steps will guide you through creating and printing a check using MS Office Word.

Step 1: Open a New MS Word Document

Open MS Word and start with a new blank document.

When you open MS Word, you’ll see a variety of templates. For printing checks, it’s best to start with a blank document so you can customize it to your needs.

Step 2: Set Up the Check Template

Set up your check template by creating text boxes for the date, payee, amount in numbers, amount in words, and signature.

This step involves setting up the layout of the check. You’ll need to think about where each element will go and ensure there is enough space for writing or printing the necessary information.

Step 3: Insert Pre-Printed Check Stock

Load your pre-printed check stock into the printer, making sure it’s aligned correctly.

Pre-printed check stock can be purchased from most office supply stores. It usually comes with security features that help prevent fraud.

Step 4: Print a Test Page

Always print a test page on regular paper to ensure that the alignment and spacing are correct.

This step is crucial because it allows you to make any necessary adjustments before printing on your actual check stock.

Step 5: Print Your Check

Once everything looks good, go ahead and print your check on the pre-printed check stock.

Make sure you select the correct printer settings and use high-quality ink to avoid any issues with the check being accepted by banks.

After you’ve printed your check, it’s ready to be signed and used just like any other check. Make sure to keep a record of the check number and amount for your financial records.

Tips: How to Print Checks With MS Office

  • Always use MICR (Magnetic Ink Character Recognition) ink or toner for printing checks. This special ink is required by banks to process checks.
  • Keep your check stock in a secure location to prevent unauthorized access.
  • Double-check all information on the check before printing, especially the payee and amount.
  • Consider using a dedicated check printing software if you print checks frequently, as it may offer additional features and security measures.
  • Make sure your printer is capable of handling the thickness of the check stock.

Frequently Asked Questions

What is MICR ink and why do I need it?

MICR ink is a type of ink used for printing the numbers and special characters at the bottom of checks. Banks use it to read and process checks quickly and accurately.

Can I print checks on regular paper?

No, you should not print checks on regular paper. Pre-printed check stock contains security features that protect against fraud and are required by banks.

How can I ensure my printer prints checks correctly?

Always do a test print on regular paper to check alignment and make any necessary adjustments before printing on check stock.

Do I need special software to print checks with MS Office?

No, you don’t need special software, but using dedicated check printing software might offer additional benefits and security features.

Can I customize the look of my checks in MS Office?

Yes, you can customize your checks in MS Office by adding logos, changing fonts, and adjusting the layout to suit your preferences.


  1. Open a new MS Word document.
  2. Set up the check template.
  3. Insert pre-printed check stock.
  4. Print a test page.
  5. Print your check.


Printing checks with MS Office can be a straightforward and cost-effective solution for managing both personal and business finances. By following the steps outlined in this article, you can create and print checks with ease, while also ensuring they meet the necessary security requirements. Don’t forget to use MICR ink, secure your check stock, and double-check all information before printing to avoid any potential issues.

With a little bit of practice, you’ll become a pro at printing checks and enjoy the convenience it brings to your financial transactions. Whether you’re paying bills, issuing payroll, or simply keeping a paper trail of your expenditures, mastering the art of printing checks is a useful skill in today’s digital world.

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