How to Insert a Blank Row in Excel: A Step-by-Step Guide

Inserting a blank row in Excel is a simple task that can be done in just a few clicks. Whether you need to organize your data better or make your spreadsheet easier to read, adding a blank row can be very helpful. In this article, we’ll walk you through how to do it quickly and easily.

Step by Step Tutorial on How to Insert a Blank Row in Excel

Before we dive into the step-by-step process, let’s understand what these steps will accomplish. Adding a blank row in Excel can provide a visual break in your data, making it easier to differentiate between sections or categories.

Step 1: Select the row below where you want the blank row to appear

Click on the row number to the left of the spreadsheet to select the entire row.

Selecting the entire row ensures that the blank row will span across all columns in your spreadsheet.

Step 2: Right-click on the selected row

After right-clicking, a menu will appear with various options.

Right-clicking gives you access to the menu where you can find the option to insert the blank row.

Step 3: Choose ‘Insert’ from the menu

Clicking ‘Insert’ will add a new blank row above the selected row.

The ‘Insert’ option creates a new row without affecting the existing data in your spreadsheet.

After completing these steps, a blank row will be inserted into your Excel spreadsheet just where you want it. This new row can now be used for whatever purpose you need, whether it’s adding new data or just creating some space.

Tips for Inserting a Blank Row in Excel

  • Use the keyboard shortcut ‘Ctrl’ + ‘+’ (plus sign) to insert a blank row more quickly.
  • If you want to insert multiple blank rows, select the number of rows you want to add before right-clicking and choosing ‘Insert’.
  • Remember that inserting a row will shift all existing data down one row, so make sure this won’t disrupt your spreadsheet.
  • Use ‘Ctrl’ + ‘Z’ to undo the action if you insert a row by mistake.
  • If you have filters applied to your data, inserting a blank row may affect the filter. Always check your filters after adding new rows.

Frequently Asked Questions

What is the keyboard shortcut to insert a blank row in Excel?

The keyboard shortcut to insert a blank row in Excel is ‘Ctrl’ + ‘+’ (plus sign).

Can I insert more than one blank row at a time?

Yes, you can insert multiple blank rows by selecting more than one row before right-clicking and choosing ‘Insert’.

Will inserting a blank row mess up my formulas?

Inserting a blank row should not mess up your formulas as long as cell references are accurate. However, it’s always good to double-check your formulas afterward.

How do I delete a blank row I’ve inserted by mistake?

To delete a blank row, simply select the row by clicking on the row number and press ‘Ctrl’ + ‘-‘ (minus sign) or right-click and choose ‘Delete’.

Can I insert a blank row in a filtered range?

Yes, you can insert a blank row in a filtered range, but it may affect the filter settings. It’s best to remove filters before inserting a blank row.


  1. Select the row below where you want the blank row to appear.
  2. Right-click on the selected row.
  3. Choose ‘Insert’ from the menu.


Well, there you have it, folks! Inserting a blank row in Excel is as easy as 1-2-3. Whether you’re an Excel newbie or a spreadsheet guru, this handy little trick is bound to make your data management tasks a breeze. Remember, the key to mastering Excel is practice, practice, practice. So go ahead, give it a try, and watch your spreadsheets transform before your eyes. If you ever get stuck or need a quick refresher, just come back to this guide, and you’ll be back on track in no time. Happy spreadsheeting!

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