Converting a table to a range in Excel is a simple process that enables you to remove the table functionality while keeping the data intact. This is useful if you need to manipulate the data in ways that the table format doesn’t allow. In just a few clicks, you can complete this action.
Step by Step Tutorial to Convert Table to Range in Excel
Before we dive into the steps, it’s important to understand that converting a table to a range in Excel will remove any table-specific features like filter buttons and structured references. However, your data will remain in its current layout.
Step 1: Select any cell within the table
Click on any cell that is part of the table you wish to convert to a range.
It’s important that the cell is within the table limits to ensure the Table Tools option appears on the ribbon.
Step 2: Open the ‘Table Tools Design’ tab
On the Excel ribbon, a new tab labeled ‘Table Tools Design’ will appear. Click on this tab to reveal options related to your table.
This tab only appears when a cell within a table is selected, giving you access to various table-specific settings and tools.
Step 3: Click on ‘Convert to Range’
Within the ‘Table Tools Design’ tab, locate and click the ‘Convert to Range’ button.
A confirmation dialog box will pop up, asking if you’re sure you want to convert the table to a range. Click ‘Yes’ to proceed.
After completing these steps, your table will be converted into a regular range of cells, retaining the data but losing the table format.
Tips for Converting Table to Range in Excel
- Always ensure you have selected a cell within the table before looking for the ‘Table Tools Design’ tab.
- Remember that once you convert a table to a range, you cannot undo this action with the ‘Undo’ button.
- If you want to keep the table’s filter buttons, you must manually add filters to the range after conversion.
- Converting to a range does not remove any data or formatting applied to the table.
- Consider copying the table to another sheet or file before converting, in case you need to refer back to the table format later.
Frequently Asked Questions
Can I convert only a part of a table to a range?
No, when you convert a table to a range in Excel, the entire table is converted. You can’t convert just a portion of it.
Will I lose my data formatting when I convert to a range?
No, the data formatting will remain intact. Only the table-specific features will be removed.
Can I reverse the process if I change my mind?
Once you convert a table to a range, you cannot directly reverse the process. However, you can create a new table with the same data.
What happens to the formulas that reference the table?
Formulas that reference the table will no longer use structured references. They will revert to regular cell references.
Is it possible to convert a range back to a table?
Yes, you can convert a range back to a table by selecting the range and then clicking on ‘Insert’ > ‘Table’.
Summary
- Select any cell within the table.
- Open the ‘Table Tools Design’ tab.
- Click on ‘Convert to Range’.
Conclusion
Converting a table to a range in Excel is a straightforward task that just about anyone can manage. It’s a useful skill to have, especially when working with large datasets that need more flexibility than what tables offer. Remember, the key is selecting a cell within the table to access the ‘Table Tools Design’ tab, where the ‘Convert to Range’ button lives. Once you click that button and confirm your action, you’re all set with a regular range of data.
Although the process is irreversible through the ‘Undo’ button, the good news is that your data and formatting stay intact. If you’re unsure, always make a backup of your table before converting. This way, you have the freedom to experiment without the fear of losing your original table setup. Excel is a powerful tool, and knowing how to convert table to range in Excel adds to your arsenal of data manipulation techniques. So go ahead and give it a try – you might find it opens up a whole new world of possibilities for your spreadsheets!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.