How to Convert Acrobat Pro Extended to Excel: A Step-by-Step Guide

Converting Acrobat Pro Extended to Excel may sound like a task for the tech-savvy, but it’s actually quite straightforward. With a few simple steps, you can transfer your PDF data into a manageable Excel spreadsheet. This process can save you the hassle of manually entering data and ensure your information is organized and easily accessible.

Step by Step Tutorial: How to Convert Acrobat Pro Extended to Excel

Before we dive into the steps, it’s important to note that this process will convert your PDF data into an Excel format, allowing for easier data manipulation and analysis.

Step 1: Open the PDF in Acrobat Pro Extended

Open the PDF file you wish to convert in Acrobat Pro Extended.

Opening the file is the first step in the conversion process. Make sure you have Acrobat Pro Extended installed on your computer. Once opened, your PDF is ready for the next step.

Step 2: Select ‘Export’

Go to the ‘File’ menu and select the ‘Export’ option.

In the ‘Export’ menu, you’ll find various options for converting your file. This step prepares your PDF for conversion to a different format.

Step 3: Choose ‘Microsoft Excel Workbook’

From the export options, choose ‘Microsoft Excel Workbook’ as the format to export to.

By selecting ‘Microsoft Excel Workbook,’ you’re telling Acrobat to convert your PDF data into a format that Excel can read and work with.

Step 4: Name and Save the File

Name your file and choose a location to save the Excel workbook on your computer.

Be sure to choose a location that’s easy to find, like your desktop or a specific folder. This will make it easier to locate your new Excel file after the conversion.

Step 5: Open the Converted File in Excel

Locate the saved file on your computer and open it in Excel to view and edit your data.

Once opened in Excel, you can start working with your data just like any other spreadsheet. This is where the real magic happens, as you can now fully utilize Excel’s features with your previously static PDF data.

After completing the steps above, you’ll have a fully functional Excel spreadsheet containing the data from your PDF. This will allow you to sort, filter, and analyze your information with all the tools Excel has to offer.

Tips: Converting Acrobat Pro Extended to Excel

  • Make sure your PDF is not protected or encrypted, as this can prevent conversion.
  • Check that your Acrobat Pro Extended is up to date for the best conversion results.
  • Keep in mind that complex PDFs with lots of graphics may not convert perfectly.
  • Consider cleaning up your Excel file after conversion, as some data may need adjusting.
  • Use the ‘Save As’ feature in Excel to save your new file in different formats if needed.

Frequently Asked Questions

Can I convert a scanned PDF to Excel?

Yes, Acrobat Pro Extended has OCR (Optical Character Recognition) capabilities, which can convert scanned PDFs into editable Excel files.

Will the formatting be the same in Excel as it was in the PDF?

The conversion process aims to maintain as much formatting as possible, but some elements may shift or change due to differences between PDF and Excel.

Can I convert multiple PDFs at once?

Acrobat Pro Extended allows batch conversions, so you can convert multiple PDFs to Excel in one go.

What if my PDF has multiple pages?

Each page will be converted into a separate sheet within the Excel workbook, keeping your information organized.

Can I edit the data in Excel after conversion?

Absolutely! Once converted, the data in Excel is fully editable, allowing you to make any necessary changes or additions.


  1. Open the PDF in Acrobat Pro Extended.
  2. Select ‘Export.’
  3. Choose ‘Microsoft Excel Workbook.’
  4. Name and save the file.
  5. Open the converted file in Excel.


Converting Acrobat Pro Extended to Excel is a handy skill that can save time and increase productivity. Whether you’re dealing with financial data, customer information, or any other type of data locked in a PDF, this process will set it free in a versatile and powerful Excel spreadsheet.

Remember to follow the steps carefully and take advantage of the tips provided to ensure a smooth conversion. With a little practice, you’ll be converting PDFs like a pro in no time. Don’t let your valuable data be trapped in a static PDF; liberate it with the power of Excel and watch your data analysis reach new heights.

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