Adding comments to a Word 2016 document is a breeze. All you need to do is select the text you want to comment on, go to the ‘Review’ tab, and click on ‘New Comment’. A comment bubble will pop up on the right-hand side of your document, and you can type your thoughts and suggestions there. It’s a great way to collaborate with others or make notes for yourself as you edit.
Step by Step Tutorial: How to Add Comments to Word 2016 Document
Before we dive into the steps, let’s understand what we’re trying to achieve here. Adding comments to your Word document allows you to make notes, suggest edits, or give feedback without altering the original text. It’s like having a conversation in the margins of your document.
Step 1: Select the Text
Select the text you want to comment on by clicking and dragging your cursor over it.
Selecting the text is the first step because it tells Word which part of the document your comment is related to. Once you’ve selected your text, a highlight will appear over it, indicating that it’s been chosen.
Step 2: Go to the ‘Review’ Tab
Click on the ‘Review’ tab at the top of the Word window.
The ‘Review’ tab is where all the tools for editing and reviewing documents are found. It’s like your control center for making your document the best it can be.
Step 3: Click on ‘New Comment’
Click on the ‘New Comment’ button in the ‘Comments’ group.
When you click ‘New Comment’, a comment bubble will appear on the right-hand side of your document. This is where you will type your comment.
After you complete these steps, your comment will be visible in the document. Other people with access to the document can read your comments and reply to them if they need to.
Tips for Adding Comments to Word 2016 Document
- Make sure you’re tracking changes in the document to keep a record of who made what comment.
- Use the ‘Reply’ feature to respond directly to someone else’s comment, keeping the conversation organized.
- Customize the color of your comment bubbles by going to ‘Track Changes Options’ in the ‘Review’ tab.
- If you want to remove a comment, right-click on it and select ‘Delete Comment’.
- Remember to review all comments before finalizing your document to ensure nothing has been overlooked.
Frequently Asked Questions
How do I edit a comment I’ve already made?
Simply click on the comment bubble, and you can start typing to edit your comment.
Editing a comment is just like editing the text in your document. Click, type, and your changes are saved.
Can I add comments to a read-only document?
Yes, you can add comments to a read-only document, but you won’t be able to save the changes unless you have editing permissions.
While you can add comments, remember that they won’t be saved unless you have the proper permissions to edit the document.
How do I view all the comments in a document at once?
Go to the ‘Review’ tab and click on ‘Show Comments’ to see all comments at once.
Seeing all comments at once can be helpful when you’re trying to get an overview of the feedback and notes in the document.
How can I hide comments when printing a Word document?
Before printing, go to the ‘File’ tab, click on ‘Print’, and under ‘Settings’, choose ‘Print All Pages’ without ‘Print Markup’.
Printing without markup will give you a clean copy of the document without any of the comment bubbles.
Can I resolve a comment once it’s been addressed?
Yes, you can mark a comment as ‘Resolved’ by right-clicking on the comment and selecting ‘Resolve Comment’.
Marking comments as resolved helps keep track of which feedback has been addressed and which still needs attention.
Summary
- Select the text you want to comment on.
- Click on the ‘Review’ tab.
- Click on ‘New Comment’.
Conclusion
There you have it, folks – your quick guide on how to add comments to a Word 2016 document. Whether you’re collaborating with a team, editing your own work, or just jotting down some quick thoughts for later, comments in Word are an indispensable tool. They help keep your thoughts organized without cluttering the main text, allowing for a smooth and efficient editing process.
Remember, comments are about communication. They’re there to provide clarity, ask questions, and offer insights. So, don’t be shy; dive in and start commenting. Your document will be all the better for it. And, if you ever find yourself stuck, just come back to this guide, and you’ll be on your way to becoming a commenting pro in no time. Happy commenting!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.