How to Tag in Excel: A Step-by-Step Guide for Organizing Data

Tagging in Excel is a handy way to organize and locate data within your spreadsheet. Think of it as a virtual sticky note that you can attach to cells, rows or columns. After reading this paragraph, you’ll know the basics of how to tag in Excel.

Step by Step Tutorial on How to Tag in Excel

Before we dive into the steps, let’s understand what tagging in Excel will do. It will help you mark specific data points for easy reference, sorting, and filtering.

Step 1: Select the cells you want to tag

Click and drag to select the cells you wish to tag.

When you select the cells, make sure you’re only selecting the ones you need. If you select too many, it could make your spreadsheet disorganized.

Step 2: Right-click and choose ‘Insert Comment’

After selecting the cells, right-click on your selection and choose ‘Insert Comment’ from the dropdown menu.

This will open a text box where you can type in your tag or note. You can also access the ‘Insert Comment’ option from the Excel ribbon under the ‘Review’ tab.

Step 3: Type in your tag

Type the tag or note that you want to associate with the selected cells.

Keep your tags short and specific. This will make it easier to search and filter through them later on.

Step 4: Click outside the comment box to save

Once you’ve typed in your tag, click anywhere outside the comment box to save it.

The cell will now have a small red triangle in the corner to indicate that there’s a comment attached to it. You can hover over the cell to see the tag.

After completing these steps, you’ll have successfully tagged cells in your Excel spreadsheet. This will make it much easier to locate and organize your data.

Tips for Tagging in Excel

  • Keep your tags consistent throughout your spreadsheet for easy sorting and filtering.
  • Use abbreviations or codes for commonly used tags to save time.
  • Regularly review your tags to ensure they are still relevant and helpful.
  • Consider using color-coding in addition to tags for visual organization.
  • Remember that tags are for your reference, so use terms that make sense to you and your team.

Frequently Asked Questions

Can I tag multiple cells at once?

Yes, you can tag multiple cells by selecting all the cells you want to tag and then following the steps to insert a comment.

Can I search for tags in Excel?

Yes, you can use the ‘Find and Replace’ feature to search for specific tags within your comments.

Will tagging slow down my Excel spreadsheet?

No, tagging will not significantly affect the speed of your spreadsheet.

Can I filter data based on tags?

Yes, you can use the ‘Sort and Filter’ option to organize your data based on the tags you’ve created.

Can others see my tags if I share the Excel file?

Yes, unless you delete the comments, anyone with access to the spreadsheet will be able to see your tags.


  1. Select the cells you want to tag.
  2. Right-click and choose ‘Insert Comment’.
  3. Type in your tag.
  4. Click outside the comment box to save.


Tagging in Excel is a simple yet powerful tool that can significantly boost your productivity. By following the steps outlined above, you can easily keep track of important data, streamline your workflow, and collaborate more effectively with your team. Remember to use tags consistently and review them regularly to maintain an organized spreadsheet.

With a little practice, you’ll be tagging like a pro in no time. And who knows? Maybe you’ll even discover some creative ways to use tags that we haven’t even thought of yet! So go ahead, give it a try, and experience the magic of tagging in Excel for yourself.

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