How to Sort Alphabetically in Word 2013

When you need to sort or organize data in Microsoft Office, you might typically think that Excel is your best option. However, if you are creating a Word document and you have a list that needs to be sorted, it can be inconvenient to need to switch to Excel and do it in there instead. Fortunately Word has its’ own sorting capabilities, including the ability to sort a list of data.

 

Alphabetically Sort a List in Word 2013

For the purposes of this tutorial we are just going to be sorting a short list of names that are each on their own line. The default sorting options will work perfectly for this purpose, and will result in a list that has the first alphabetic name being switched to the first line, and each additional item sorted correctly in its place. But if you have different needs you can adjust the options on the Sort window to meet them.

 

Step 1: Open your document in Word 2013.

 

Step 2: Click the Home tab at the top of the window.

click the home tab

 

 

Step 3: Use your mouse to highlight the words in you document that you want to sort alphabetically.

highlight the words or items that you want to sort

 

 

Step 4: Click the Sort button in the Paragraph section of the ribbon at the top of the window.

how to sort alphabetically in word 2013

 

 

Step 5: Select the correct options for your needs from the drop-down menus on this window, then click the OK button. You will also note that you don’t need to sort by text only. You can also sort by date and number as well.

set your sort parameters

 

 

The highlighted items will then be sorted based on your selections.

sorted data

 

 

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Occasionally you might be working with someone that requests a PDF file from you, instead of a Word file. You can easily create a PDF in Word 2013 to meet their request.

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