How to Print on MacBook: A Step-by-Step Guide

Printing on a MacBook is a straightforward process that can be accomplished with just a few clicks. Whether you’re printing a document, an image, or a webpage, the steps are essentially the same. By following a simple tutorial, you can have your document or photo printed in no time. So, roll up your sleeves, and let’s dive into the world of printing from a MacBook!

Step by Step Tutorial: How to Print on MacBook

Before we begin, make sure your printer is connected to your MacBook either via a USB cable or through a wireless network. The following steps will guide you through the printing process.

Step 1: Open the document or image you want to print

Open the file you want to print on your MacBook.

If the file is an image or a PDF, you can open it with Preview, which is the default app on macOS for viewing images and documents. If it’s a document, you might open it with Pages, Microsoft Word, or any other text editing software you prefer.

Step 2: Click on ‘File’ in the menu bar

Navigate to the menu bar at the top of the screen and click on ‘File’.

The ‘File’ menu is found in the upper left corner of your screen. It’s part of the macOS user interface and is present in almost every application you’ll use.

Step 3: Select ‘Print’ from the dropdown menu

After clicking ‘File’, a dropdown menu will appear with various options, select ‘Print’.

Alternatively, you can use the keyboard shortcut ‘Command + P’ to open the print dialog box quickly.

Step 4: Adjust print settings if necessary

In the print dialog box, you can choose the printer you want to use, the number of copies, the pages you want to print, and other settings.

Take a moment to review the settings. You can select the printer, set the number of copies, choose the page range, and even change the layout or color options depending on what you’re printing.

Step 5: Click on ‘Print’

After adjusting your settings, click the ‘Print’ button to send your document or image to the printer.

Once you click ‘Print’, your MacBook will communicate with your printer, and the printing process will start. Ensure you have enough paper loaded in your printer and that it’s turned on.

After completing these steps, your MacBook will send the document or image to your printer, and you’ll have a physical copy in your hands before you know it!

Tips for Printing on MacBook

  • Always ensure your printer has enough ink or toner before printing to avoid faded or incomplete prints.
  • Preview your document before printing to make sure it looks as expected and to save paper.
  • Use the ‘Print Selection’ feature when you only need to print a specific portion of the document.
  • Save frequently used print settings as presets for quick access in the future.
  • Consider using ‘Print to PDF’ if you want an electronic copy of the document instead of a physical one.

Frequently Asked Questions

What should I do if my printer isn’t showing up on my MacBook?

First, make sure the printer is properly connected to your MacBook or the same Wi-Fi network. If it still doesn’t show up, try restarting both your MacBook and printer or reinstall the printer’s drivers.

How can I print double-sided on a MacBook?

In the print dialog box, look for an option that says ‘Two-Sided’ or ‘Duplex Printing’ and select it. This will print on both sides of the paper.

Can I print in black and white from my MacBook?

Yes, in the print dialog box click on ‘Show Details’, then look for a setting that allows you to choose ‘Black & White’ or ‘Grayscale’ printing.

Why is my document not printing in the correct format?

Ensure you have the correct paper size selected in the print settings. Also, check that the document’s layout and margins are properly set up before printing.

How do I cancel a print job on a MacBook?

Click on the printer icon that appears in the dock when a print job is in progress. This will open the printer queue, where you can select and cancel the print job.


  1. Open the document or image you want to print.
  2. Click on ‘File’ in the menu bar.
  3. Select ‘Print’ from the dropdown menu.
  4. Adjust print settings if necessary.
  5. Click on ‘Print’.


Printing from a MacBook doesn’t have to be a daunting task. With these simple steps, you’re well on your way to producing high-quality prints from the comfort of your own home or office. Remember, the key to successful printing lies in ensuring your printer is properly set up and connected to your MacBook. Don’t forget to utilize the various print settings to get the perfect print every time, whether you’re printing an important document, a family photo, or a concert ticket. If you ever run into trouble, refer back to the tips and FAQs we’ve covered, and you’ll be back on track in no time. Happy printing on your MacBook!

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