How to Print a Banner in Word: A Step-by-Step Guide

Printing a banner in Word might seem like a daunting task, but it’s actually quite simple once you know the steps. The process involves setting up the page size, designing the banner, and printing it on multiple sheets of paper that can be combined to create the final product. After following the steps, you’ll have a custom-designed banner ready for your event or presentation.

After you complete the process of printing a banner in Word, you will have a series of pages that, when pieced together, will form your complete banner. This method allows you to create a large banner without the need for a specialized printer.


Have you ever needed a banner for a birthday party, a graduation celebration, or perhaps for a business event? You might think that creating a banner requires graphic design skills or a trip to the print shop, but guess what? You can actually print a banner right from your Microsoft Word! Yes, that’s right, the same program you use to type up your documents can help you create a banner that’s just as snazzy as anything a professional could whip up.

Why is this important? Well, it’s all about convenience and cost-effectiveness. Not everyone has the time or resources to outsource their banner printing needs. Learning to print a banner in Word empowers you to create something unique and personal, right in the comfort of your own home or office. Plus, it’s a skill that’s sure to come in handy more than once, whether you’re preparing for a booth at a local fair or just want to add some pizzazz to your workspace. This guide is perfect for small business owners, teachers, parents, and even students – really, anyone who wants to make a statement without breaking the bank.

Step by Step Tutorial: How to Print a Banner in Word

Before we jump into the steps, let’s clarify what we’re aiming to achieve. Following these steps, we’ll be setting up our page in Word to accommodate a banner-sized project and then proceed to print it out in a way that’s easy to assemble.

Step 1: Set up Your Page

Open Microsoft Word and create a new document.

This step is all about setting the groundwork for your banner. You’ll want to make sure your page is set to a ‘Banner’ layout, which means adjusting the page size to accommodate your desired banner size. Keep in mind the limitations of your printer, as most standard home printers can’t print on very large paper sizes.

Step 2: Design Your Banner

Insert text, images, and any other elements you want on your banner.

Now’s the time to get creative! Add all the elements you want on your banner. This could be text announcing “Happy Birthday!” or “Grand Opening!”, and don’t forget to add any images or logos that are relevant. You can play around with different fonts, colors, and placements until you’re satisfied with the look.

Step 3: Print Your Banner

Go to the ‘File’ menu, select ‘Print’, and choose the ‘Poster’ printing option.

When you’re ready to print, you’ll be using the ‘Poster’ printing option which allows your banner to be printed across multiple sheets of paper. This is what will give you the size you need without a professional printer. After printing, you’ll piece these sheets together to form the complete banner.


Cost-EffectivePrinting a banner in Word is a budget-friendly option compared to professional printing services.
CustomizableYou have complete creative control to design your banner exactly how you want it.
ConvenientIt’s an easy and quick solution that can be done from the comfort of your own home.


Printer LimitationsStandard home printers have size limitations that could affect the final size of the banner.
Assembly RequiredAfter printing, you’ll need to put in the effort to piece the banner together correctly.
Ink UsagePrinting a large banner can consume a lot of ink, which might get costly.

Additional Information

When it comes to printing a banner in Word, there are a few extra tidbits that could help you along the way. For starters, always make sure your printer has enough ink before you start the job. There’s nothing worse than getting halfway through a print only to run out of magenta!

Also, consider the type of paper you’ll use. While standard printer paper is fine, you might want a heavier, glossier option for a more professional look. And don’t forget about the environment – if you can, opt for recycled paper.

When you’re ready to assemble your banner, make sure you have a clean, flat surface to work on. Use clear tape or glue to connect the pieces, and try to align them as accurately as possible to avoid any unsightly seams. If you’re planning to hang the banner, reinforce the back with some extra tape or even string, so it’s sturdy enough to display.


  1. Set up your page in the ‘Banner’ layout.
  2. Design your banner with text, images, and colors.
  3. Print your banner using the ‘Poster’ printing option.

Frequently Asked Questions

How do I set the page size to banner in Word?

Go to the ‘Layout’ tab, select ‘Size,’ and then choose or create a custom page size that matches your banner dimensions.

Can I print a banner on regular paper?

Yes, you can print on regular paper and piece it together, although thicker or glossier paper might yield better results.

What if my printer doesn’t have a ‘Poster’ printing option?

You can manually print sections of your banner by adjusting the print area in the ‘Print’ settings.

How do I connect the printed pages to form the banner?

Use clear tape or glue to carefully align and connect the pages from the back.

Can I save my banner design in Word to use again later?

Absolutely! Just save your document as you would any other Word file, and you can open and adjust it for future use.


Printing a banner in Word is a clever hack that can save you time and money while still delivering impressive results. Whether for personal celebrations or professional events, mastering this skill means you’re always prepared to create something eye-catching and memorable.

With the flexibility to customize your design and the convenience of printing at home, you’ll wonder why you ever considered going to a print shop. So go ahead, give it a try – your next big event deserves a banner that’s just as unique as the occasion itself.

Join Our Free Newsletter

Featured guides and deals

You may opt out at any time. Read our Privacy Policy