How to Move a Cell in Excel: A Step-by-Step Guide

Moving a cell in Excel may seem daunting, but it’s actually quite simple! All you need to do is select the cell or range of cells, cut or copy them, and then paste them in the desired location. Voilà! You’ve successfully moved your cell in Excel.

Step by Step Tutorial: How to Move a Cell in Excel

Before we dive into the step-by-step process, let’s understand what we’re aiming for. Moving a cell in Excel means transferring the contents, formatting, and any associated data from one location in your spreadsheet to another. Whether you’re organizing data or simply tidying up your worksheet, these steps will help you move cells like a pro!

Step 1: Select the Cell or Range of Cells

Click and drag your mouse over the cell or cells you wish to move.

Selecting a cell or range of cells is the starting point for moving them. Make sure to click on the cell and drag over any additional cells you want to include in the move. If you want to select non-adjacent cells, hold down the ‘Ctrl’ key while clicking on each cell.

Step 2: Cut or Copy the Selection

Use the ‘Cut’ or ‘Copy’ function to prepare the cells for moving.

You can either cut the cells, which will remove them from their original location, or copy them, which will leave the original cells intact. To cut, press ‘Ctrl+X’ or click the ‘Cut’ button in the Home tab. To copy, press ‘Ctrl+C’ or click the ‘Copy’ button.

Step 3: Select the Destination Cell

Click on the cell where you want to move the copied or cut cells.

Make sure to select the top-left cell of the range where you want your cells to be moved to. If you’ve cut a range of cells, the destination range must be the same size as the original range.

Step 4: Paste the Cells

Press ‘Ctrl+V’ or click the ‘Paste’ button to place the cells in their new location.

After pasting, the cells will appear in their new location with all the original content and formatting. If you’ve used the ‘Copy’ function, the original cells will still be in their initial place.

Once you’ve completed the move, the cells will be in their new location, and you can continue working on your spreadsheet with a better-organized data layout.

Tips: How to Move a Cell in Excel

  • Remember that ‘Cut’ removes the cells from the original location while ‘Copy’ leaves them intact.
  • Use the ‘Ctrl’ key to select non-adjacent cells to move them simultaneously.
  • Ensure the destination range is the same size when moving a block of cells.
  • If you’re moving cells to another worksheet or workbook, open both files side by side for an easier process.
  • Utilize Excel’s ‘Undo’ feature (Ctrl+Z) if you make a mistake during the move.

Frequently Asked Questions

Can I move multiple cells at once?

Absolutely! Just make sure to select all the cells you want to move before cutting or copying them.

What’s the difference between cutting and copying cells?

Cutting removes the cells from their original location, while copying creates a duplicate set of cells in a new location, leaving the original cells unchanged.

Can I move cells across different Excel workbooks?

Yes, you can move cells between different workbooks. Just make sure both workbooks are open during the process.

How do I ensure the formatting stays the same when moving cells?

When you cut or copy cells, Excel automatically transfers the formatting. Just paste the cells into the new location, and the formatting should remain intact.

What if I accidentally move the cells to the wrong location?

Don’t worry! Use Excel’s ‘Undo’ function (Ctrl+Z) to revert the cells back to their original position.


  1. Select the cell or range of cells.
  2. Cut or copy the selection.
  3. Select the destination cell.
  4. Paste the cells.


Moving cells in Excel is a fundamental skill that can greatly enhance your data management capabilities. With the simple steps outlined above, you can reorganize your spreadsheets, streamline your data presentation, and overall, become more efficient in handling your Excel tasks. Remember, practice makes perfect! So, don’t hesitate to experiment with moving cells to familiarize yourself with the process. As you become more comfortable with these steps, you’ll find that manipulating data in Excel becomes second nature. And if you ever get stuck, Excel’s trusty ‘Undo’ button is always there to save the day. Happy Excel-ing!

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